Executive Assistant (Perm) - Commercial (Pensions)

Executive Assistant - Commercial (Pensions)

Location: Dublin, Ireland • Job Type: Permanent • Department: Commercial - Pensions

Our client, a leading law firm in Ireland, is seeking an Executive Assistant to join our Commercial Pensions team. This role is integral to supporting our legal staff and ensuring efficient operation within the department. With a hybrid working model, this position offers a blend of in office and remote work.

Day to Day Responsibilities

• Provide comprehensive administrative and secretarial support to partners and associates in the Pensions practice group and wider Commercial team.
• Manage comprehensive email and diary management.
• Handle AML requirements for client onboarding, ensuring all procedures are followed.
• Oversee the billing process including time entry, invoicing, client account balances, and follow up on outstanding payments.
• Manage audit/accrual requests for clients.
• Maintain electronic files, ensuring all records are up to date and easily accessible.
• Assist in the production, editing, and formatting of legal documents and templates.
• Undertake digital dictation tasks.
• Coordinate travel arrangements, meetings, and itineraries.
• Process expenses and maintain an updated client database.
• Perform ad hoc duties as required.

Required Skills & Qualifications

• 4+ years' experience as a Legal Secretary, PA or EA, preferably with some pensions experience.
• In-depth experience with client billing/payments systems.
• Excellent IT skills in Microsoft Word, Excel, and PowerPoint.
• High degree of attention to detail and typing skills of at least 70 words per minute.
• Strong interpersonal and communication skills.
• Exceptional organisational skills with the ability to prioritise workload effectively.
• Ability to work both independently and as part of a team.

Benefits

• Competitive salary and discretionary bonus.
• 25 days annual leave.
• Immediate pension scheme.
• Comprehensive health and wellness benefits including full gym and wellness programme.
• TaxSaver and Bike to Work scheme.
• Opportunities for involvement in internal committees.
• Healthcare benefits.