Executive Assistant (m/f/d)

Damovo Ireland is seeking an experienced and motivated Executive Assistant (m/f/d) to support our Senior Executives and help ensure the smooth running of our Sandyford office.

In this role, you will provide comprehensive support within a global, multicultural ICT organisation, helping to coordinate priorities, manage logistics, and enable effective decision making at senior level. Alongside executive support responsibilities, you will also oversee the day to day coordination of the Sandyford office, contributing to a well organised and welcoming working environment.

This position requires an on site presence four days per week. We welcome applicants from diverse professional backgrounds who bring strong organisational skills, sound judgment, and a collaborative approach.

Key Responsibilities

• Comprehensive, confidential support of the day to day duties of the C Level Executives, anticipating administrative and logistical requirements
• Organising internal and external meetings or conferences including the invitations, preparing agendas, documenting and distributing minutes/actions, preparing and updating follow-up activities
• Tracking deliverables on behalf of Senior Executives
• Extensive calendar management, scheduling and coordination
• Extensive global travel arrangements and travel preparation
• Co ordination of staff and customer events together with Marketing
• Manage the daily operations of the office, including administrative coordination, facility oversight, vendor management, and ensuring employees have the resources and support needed to operate efficiently
• Preparation of PowerPoint presentations, reports and spreadsheets
• Processing of business expenses
• Providing expert administrative and office support as well as any other ad hoc tasks required

Experience & Skills we value

• Three years recent experience providing EA support at a senior level
• Advanced Outlook, Excel and PowerPoint experience
• Excellent accuracy and attention to detail skills
• Experienced travel planne
• Very organized and self motivated
• Excellent verbal and written communication skills
• Proactive, hardworking individual with a passion for achieving results
• Positive attitude with the ability to prioritize workload to meet and manage deadlines
• Discretion and confidentiality are imperative in this role