Executive Assistant (EA) - Chief Information Officer & Chief Legal Officer

Executive Assistant - Chief Information Officer & Chief Legal Officer

Location: Woking, United Kingdom

Full Time, Permanent, 9am - 6pm Monday to Friday

What to Expect

Provide proactive, high quality executive support to the Chief Information Officer (CIO) and the Chief Legal Officer (CLO). The role ensures both leaders' time is protected and optimised, priorities are translated into clear actions, governance and cadence are maintained, and stakeholders experience a consistent, professional interface with each Executive's Office.

What You'll Do

• Own complex diary management for two Executives, prioritising, resolving conflicts proactively, and protecting focus time.
• Plan and coordinate internal and external meetings (in person and virtual), including agendas, pre reads, actions, and follow ups.
• Coordinate travel logistics (UK and international) - itineraries, visas if applicable, ground transport, accommodation, and contingencies.
• Prepare and manage correspondence and communications on behalf of the Executives, ensuring tone, accuracy, and appropriate approvals.
• Support preparation for key governance forums, leadership meetings, board materials and functional reviews - scheduling, pack collation, version control, and distribution.
• Maintain highly confidential information with discretion and sound judgement, including commercially sensitive, people related, legal and strategic matters.
• Act as a trusted point of contact for senior stakeholders, building effective working relationships across the organisation and with external advisers where required.
• Track actions and commitments, maintain logs where helpful, and drive closure through polite but persistent follow up.
• Identify opportunities to improve ways of working (cadence, templates, filing, meeting discipline) and implement pragmatic solutions.
• Support the CIO: maintain the operating rhythm for IT leadership meetings, transformation reviews, portfolio governance, cyber or risk forums, vendor cadence, and related agendas; coordinate scheduling across technology, digital, security, data and business stakeholders; support supplier and partner engagement; manage documentation and reporting workflows for technology updates and leadership communications; and assistance with departmental administration.
• Support the CLO: maintain the line of duty for legal leadership meetings, governance reviews, board or committee activity, contract and policy review meetings; coordinate diary and meeting demands; arrange meetings with internal stakeholders and external counsel; support preparation for legal updates, board materials and policy papers; track legal actions, governance decisions and key dates; coordinate team communications, town halls and leadership updates; and provide cross functional coordination on legal, compliance, corporate governance and risk matters.

What You'll Bring

• Proven experience as an Executive Assistant supporting senior leaders in fast paced business environments (corporate, legal, technology).
• Excellent diary management skills, with a track record of prioritising competing demands.
• Strong written and verbal communication skills, confident in engaging senior stakeholders and drafting professional communications.
• High level of discretion and integrity; comfortable handling confidential and sensitive information.
• Strong organisational capability: meeting planning, action tracking, pack preparation, governance support and attention to detail.
• Advanced proficiency in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel) and willingness to learn new tools and processes.
• Experience coordinating travel and complex logistics, including external stakeholder engagement.
• Experience supporting leaders in legal, technology, compliance, governance environments.

Personal Attributes

• Highly proactive, anticipates needs and drives tasks through to completion.
• Calm and resilient under pressure, managing last minute change with a solutions mindset.
• Professional, diplomatic and confident when working with senior stakeholders.
• Excellent judgement, handling ambiguity and making sensible decisions within agreed boundaries.
• Collaborative team player who builds strong relationships across functions.
• Continuous improvement mindset; enjoys improving processes for efficiency and effectiveness.

What We'll Do for You

• 25 days' holiday, plus bank holiday; annual buy & sell up to five days.
• Enhanced company pension scheme.
• Discretionary annual bonus award.
• Private medical insurance and health cash plan.
• Life assurance benefit.
• Opportunity to apply for a sabbatical up to one year after only two years' service.
• Benefits adaptable to your lifestyle (discounted shopping, etc.).
• Generous parental leave policies.
• A range of wellbeing initiatives, such as employee assistance programme and free financial & mortgage advice.

McLaren Automotive commits to equal opportunity for all. Diversity, Equality and Inclusion are at the heart of our impact, driving our innovation and enabling us to create something special.