Executive Assistant

Executive Assistant (fixed-term contract)

• London

About us

Serein is one of the fastest-growing companies in the e-learning space. Over500 organizations across 35 countriesuse our solutions to train employees and leaders, helping them build safer workplaces, collaborate better, and boost productivity.
We are on a mission to make learning at work simple, impactful, and human.

• Manage the CEO's calendar, appointments, and travel schedules with precision and foresight.
• Coordinate meetings, prepare agendas, and ensure timely follow-ups on action items.
• Draft, review, and organise correspondence, presentations, and internal documents.
• Serve as a reliable point of contact between the CEO and internal/external stakeholders.

Operational Coordination

• Support day-to-day operational tasks, helping streamline workflows and processes.
• Assist in planning and coordination of key projects, events, and meetings.
• Maintain key records, reports, and documentation with confidentiality and accuracy.

Communication & Organization

• Manage internal communications and ensure information flows seamlessly across teams.
• Help track project deadlines, deliverables, and priorities for leadership.
• Anticipate needs, identify bottlenecks, and proactively suggest improvements.

You have

1-3 years of experience as an Executive Assistant, Operations Coordinator, or in a similar administrative role.

Excellent organizational and time-management skills, with the ability to juggle multiple priorities.

Strong written and verbal communication skills.

High attention to detail and comfort working with sensitive information.

Tech-savvy and proficient with productivity tools (Google Workspace, Notion, Slack, Zoom, etc.).

A proactive mindset with the ability to anticipate needs and act independentl

Prior experience supporting senior leadership or founders is a plus.

Key attributes

Highly organised and dependable, with strong follow-through.

Clear and confident communicator who keeps things running smoothly.

Proactive problem-solver who anticipates needs before they arise.

Calm under pressure and adaptable to changing priorities.

Discreet, trustworthy, and professional in handling confidential information.

Collaborative and positive, with a can-do attitude.

Why should you join us?

Joining our team means you will have the opportunity to work on meaningful and impactful projects, contribute to shaping a culture of safety, inclusion and belonging, and grow your career within a dynamic and forward-thinking organisation. If you are a dedicated and experienced professional with a commitment to promoting safe and inclusive workplaces, we encourage you to apply. Please submit your resume, a cover letter outlining your relevant experience.

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