Executive Assistant

EXECUTIVE ASSISTANTAn exciting opportunity to support the Director of Communications and Commercial Director within a leading and highly trusted not-for-profit organisation in the Travel and Tourism industry. This is a part-time role, working 4 days per week, totalling 30 hours, paying £40,000 - £45,000 pro rata. Based in SE1, this role provides high-level administrative and organisational support, ensuring the smooth running of senior leadership activities. This is a fantastic opportunity to join a well-established organisation with over 75 years of experience delivering services and memberships across the UK.EXECUTIVE ASSISTANT ROLE:

• Managing and forward-planning Directors' diaries, meetings, materials, travel, and hybrid schedules while ensuring full preparation for Board, Committee, Finance, and SLT sessions
• Scheduling meetings, coordinating attendees, preparing documents, taking minutes, and ensuring actions and agenda items are completed
• Acting as a key point of contact for internal and external stakeholders, monitoring and managing email and telephone queries, and escalating matters requiring attention
• Making travel and accommodation arrangements for Directors, completing online check-ins, and ensuring all information and documents are prepared in advance
• Coordinating departmental and organisation-wide events, including conventions, team meetings, social events, and project activities, ensuring logistics, catering, and resources are in place
• Drafting and editing reports, presentations, and communications on behalf of Directors and supporting website and intranet updates
• Handling confidential correspondence with tact and discretion, and maintaining registers, including gifts and hospitality
• Preparing and submitting Directors' expenses, tracking corporate credit card transactions, and liaising with Finance to resolve queries
• Providing project management support, including tracking progress, coordinating updates, organising meetings, and supporting cross-team collaboration
• Providing flexible departmental support, including onboarding, rota scheduling, 1:1 coordination, covering other EAs during absence, assisting with the switchboard, and supporting emergency and business continuity processes

EXECUTIVE ASSISTANT ESSENTIALS:

• Bringing a minimum of three years' PA or EA experience
• Using advanced Microsoft Excel skills
• Maintaining a high attention to detail
• Being highly organised
• Working in a team-oriented manner

EXECUTIVE ASSISTANT BENEFITS:

• Working in a hybrid pattern of 2-3 days in the office
• Receiving 25 days of annual leave plus 8 bank holidays, with options to buy or sell leave, a celebration day, and two winter days around Christmas and New Year
• Accessing a private medical scheme
• Using the employee assistance programme
• Benefiting from a rent start scheme
• Taking part in a volunteering scheme
• Accessing learning and development opportunities

If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information.At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.