Executive Assistant

About Douge International

Douge International is a globally recognized executive search and strategy consulting firm with 23 years of experience across 70+ countries. Founded in 2000, our firm has worked with thousands of executives across the Luxury, Financial Services, FMCG, and Government sectors. We are proud to deliver superior, high-impact services and are driven by a constant desire to anticipate the future needs of our clients and exceed their expectations. Our proprietary OSP methodology allows us to operate seamlessly across geographies, providing elite C-suite talent and corporate advisory with one point of contact.

Position Overview

We are seeking a proactive, highly organized, and discreet Executive Assistant to directly support our CEO and senior leadership team. This position is essential to ensuring smooth executive operations, calendar optimization, project coordination, and high-level stakeholder engagement across time zones. The ideal candidate is both agile and detail-oriented, capable of operating independently while managing a wide array of administrative, communication, and coordination tasks in a fast-paced, international setting.

Key Responsibilities

• Serve as the central point of contact between the CEO and internal/external stakeholders.
• Manage executive calendars, arrange meetings, and coordinate domestic and international travel.
• Prepare briefing materials, reports, and presentations with attention to detail and strategic framing.
• Monitor and manage the flow of information with urgency, confidentiality, and precision.
• Organize and support high-level events, off-sites, and executive meetings, including minute-taking and follow-ups.
• Handle expense tracking, invoicing, and light accounting support for executive-level activity.
• Support internal communications and liaise with clients and global partners on behalf of the CEO.
• Anticipate executive needs and operate with a high level of discretion, reliability, and responsiveness.
• Collaborate with the office team to ensure an organized and well-functioning executive environment.

Profile

• Master's degree preferred; strong academic background in management, communication, or international relations is a plus.
• 5-8 years of experience as a personal assistant, executive assistant, or office manager supporting C-level executives.
• Excellent organizational and time management skills; able to prioritize and manage multiple streams of work.
• Fluent in both English and French; other languages are a plus.
• Skilled in MS Office, project coordination tools, and digital communication platforms.
• Exceptional written and verbal communication skills, high emotional intelligence.
• Professional discretion, adaptability under pressure, and a global mindset.
• Holds a European nationality or a valid French work visa.

Why Join Us?

• At Douge International, you'll be working at the heart of international decision-making, supporting a visionary CEO in shaping the future of leadership worldwide. We offer a dynamic environment, close exposure to high-level business and government stakeholders, and the opportunity to grow your career alongside some of the most respected minds in strategy and executive consulting.