Executive Assistant

Join Impress - Europe's Leading Health-Tech Innovator!

We believe everyone deserves a smile they'll love . As the largest Ortho clinic chain in Europe, we combine cutting-edge tech with expert care, revolutionizing invisible orthodontics since 2019.

With 120+ clinics across 10 countries and rapid growth, we're improving lives worldwide.

As an Executive Assistant, you will be the true right-hand to the CEO and COO, ensuring the smooth management of their daily activities and facilitating their organization in a startup environment.

Your role will be crucial in ensuring operational efficiency by taking charge of various daily tasks.

Your Role:

• Agenda Management & Meeting Organization: Planning, coordinating, and following up on internal and external meetings.
• Communication Management: Filtering and prioritizing emails and calls, writing reports, and preparing documents.
• Travel Coordination: Organizing business trips (bookings, itineraries, logistics).
• Administrative Support: Managing documents, contracts, and presentations in support of the management's projects.
• Event Support for CEO & COO: Organizing logistics and following up on events involving senior leadership.
• Strategic Support: Assisting in the preparation of strategic documents and staying updated on key topics for leadership.
• Confidentiality Management: Handling sensitive information with discretion and professionalism.
• Responsiveness & Accountability: Ability to manage urgent matters and anticipate leadership needs.
• Operational Tasks: Managing administrative and logistical tasks to lighten the leaders' day-to-day, ensuring smooth operations.

What You'll Bring:

• Bachelor's degree (Bac+3) to Master's degree (Bac+5) in Executive Assistance, Management, Administration, or equivalent.
• Minimum 4 years of experience in a similar role supporting an executive team.
• Experience in both a startup and corporate environment is ideal.
• Proficiency in office tools (Google Workspace, Microsoft Office, project management tools).
• Ability to manage priorities and anticipate needs.
• Excellent writing and organizational skills.
• Discretion and accuracy in handling sensitive information.
• Strong interpersonal skills and ability to work with senior stakeholders.
• Quick to take responsibility and execute tasks efficiently.
• Fluent in English & Spanish is mandatory, additional languages are a plus.

Why You'll Love It Here:

• International team! You will work with people from all over the World, at our Barcelona headquarter in the Eixample district (Barcelona).
• Real growth opportunities.
• On Friday you can come along with your pet.
• Teeth aligner and whitening team benefits. ️
• We are an inclusive company.
• Fresh fruit, coffee & snacks every morning.

Please note that, unfortunately, we cannot provide visa sponsorship, and to be considered for this role, candidates must be able to provide proof of their eligibility to work in Spain.

At Impress we cultivate a culture of inclusion and diversity. We celebrate our employees' individual strengths, views, and experiences and we encourage all candidates to apply, without regard to race, color, religion, gender identity, sexual orientation, age, national origin, disability, or any other factor. Our differences enable us to be a better team - one that makes better decisions, drives innovation, and delivers better results.