Executive Administrator - Axmed Remote (London-Based) $36,000 - $54,000 per year

Executive Administrator - Axmed Remote (London-Based) $36,000 - $54,000 per year

Axmed is seeking a highly organized and proactive Executive Administrator to support its C suite leadership. This fully remote, one year fixed term role is ideal for professionals with strong calendar management, travel coordination, and executive support experience-especially in fast paced, globally distributed environments. Join a mission driven organization working to improve access to medicines across low and middle income countries (LMICs).

Key Scholarship Details

• Job Title: Executive Administrator
• Company: Axmed
• Location: Remote (London based operations)
• Salary: $36,000 - $54,000 per annum
• Contract Type: 1 Year Fixed Term
• Hours: Full Time, Flexible
• Department: Executive Operations
• Closing Date: Not specified
• Start Date: As soon as possible

About the Organization

Axmed is a global health company committed to removing barriers to medicine access in LMICs. Through a demand aggregation platform, it connects healthcare providers with high quality pharmaceutical manufacturers, ensuring affordability and sustainability. The organization is values driven, collaborative, and fully remote.

Role Overview

The Executive Administrator will manage complex executive calendars, coordinate international travel, oversee expense reporting, and support internal communications. This role requires a high level of discretion, judgment, and the ability to anticipate needs and act independently.

Key Responsibilities Executive & Calendar Management

• Manage C suite calendars across global time zones
• Prepare agendas, briefing notes, and follow ups for meetings
• Track milestones and dependencies to support decision making
• Ensure executives are briefed and aligned with key initiatives

Travel & Expense Coordination

• Plan international travel, including visas and compliance
• Reconcile expenses and manage executive budgets
• Prepare travel summaries and reports

Database & Information Management

• Maintain CRM/ERP systems (e.g., HubSpot)
• Ensure version control and data accuracy
• Manage executive documentation and shared platforms

Operational Support

• Oversee administrative systems and vendor relationships
• Support remote team meetings and leadership sessions
• Improve workflows and communication systems

Internal Communications

• Draft internal announcements and executive correspondence
• Coordinate cross functional deliverables
• Represent the executive office professionally

Required Skills and Experience Essential

• 4+ years of executive administrative experience in remote settings
• Expertise in calendar management and international logistics
• Proficiency in Microsoft Office, Zoom, Slack, Teams, Asana
• Experience with CRM/ERP systems (e.g., HubSpot)
• Strong organizational and communication skills
• Ability to work independently and across time zones

Desirable

• Experience in healthcare, nonprofit, or mission driven organizations
• Familiarity with global operations and multi currency coordination

What We Offer

• Unlimited paid time off
• Monthly wellness allowance
• Paid parental leave
• Flexible working hours
• Annual off site retreats
• Fully remote work environment
• Mission driven culture
• Competitive salary and growth opportunities

Equal Opportunities

Axmed is committed to diversity, equity, and inclusion. Applications are welcome from all backgrounds, and reasonable accommodations are available throughout the recruitment process.

How to Apply

Click here to apply directly via the employer's website. Ensure your application highlights your executive support experience, remote work capabilities, and alignment with Axmed's mission.

Application Deadline

Application Deadline: Not specified. Early applications are encouraged due to high interest in this position.