Exception Template - HR and Talent Acquistion - UK (contract)

Exception Template - HR and Talent Acquistion - UK (Contract)

Atherstone, England, United Kingdom (On-site)

Contract (6 months)

Published 2 days ago

Reporting & Administrative Support

HR Administration & Employee Lifecycle Management

HRIS & Data Management

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions (AGS). If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft. Role Summary

This is a part-time HR Administrator role supporting the HR team at Rare Studio. The person will manage HR administration across the employee lifecycle, answer employee queries, maintain HR records, prepare HR documents, and support HR projects. The role would suit someone with previous HR administration experience who is highly organized, detail-oriented, and comfortable working with HR systems, employee data, and HR processes.

Key Responsibilities

HR Operations

Manage and monitor the HR inbox.

Respond to routine HR questions from employees.

Escalate complex issues to the appropriate HR team member.

Provide guidance on HR policies and procedures.

HR Administration

Create and issue:

Employment contracts

Contract amendments

Employee change letters

Maintain employee records within the HRIS.

Data & Reporting

Update HR dashboards and trackers.

Maintain holiday and sickness records.

Produce monthly HR reports.

Conduct data audits and accuracy checks.

Ensure data compliance and accuracy.

HR Projects & Team Support

Support people initiatives and HR projects.

Coordinate meetings and calendar activity.

Take meeting notes and track actions.

Assist with training and compliance activities.

Maintain training records and completion reports.

Compliance

Handle confidential employee data appropriately.

Maintain GDPR compliance.

Follow company HR policies and procedures.

Must-Have Skills (Non-Negotiable)

HR Experience

HR Administrator

HR Assistant

People Operations Administrator

HR Knowledge

Understanding of:

Employee lifecycle processes

HR administration

HR policies and procedures

Administrative Capability

Strong document preparation experience.

Accurate record-keeping.

Experience updating HR systems and employee records.

Reporting and data management experience.

Systems & Tools

Microsoft Office Suite:

Excel

Word

Outlook

Teams

HRIS experience.

Soft Skills

Can independently manage a shared HR mailbox.

Can handle employee queries professionally.

Maintains high accuracy when processing HR documentation.

Can prioritize multiple administrative tasks simultaneously.

Nice-to-Have Skills

Currently studying toward CIPD qualification.

Experience supporting HR projects.

Experience coordinating training programs.

Experience maintaining HR dashboards and metrics.

Experience working in creative, technology, gaming, or studio environments.

Experience Level Guidance

Ideal

2-5 years HR Administration experience.

Location: Twycross, Atherstone, England

Duration: 6 months

Shift Timings: 3 days per week (flexible) (Hybrid, some onsite days at Rare Studio)

Weekly Schedule: 20 hours

As a workplace, Allegis Global Solutions focuses on relationships - with each other, our clients and our candidates. In fact, serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity, equity and inclusion - diverse perspectives, backgrounds and ideas achieve innovation and make us successful.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyse application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.