Events Coordinator

Wise May are looking for an Events Administrator to join a London based membership organisation supporting the planning and back office administration of events while liaising with internal teams and external stakeholders. This is a great opportunity to join a friendly team, where member experience truly comes first.

This is a full time 6 month Fixed Term Contract, Monday to Friday, 37.5 hours a week with hybrid working (3 days in the office, 2 days remote). This role is paying up to £31,000 FTE (£15,500 pro rata).

Due to scheduled company events, candidates must be fully available during the weeks commencing 13th July and 20th July, with no pre-booked leave during this period.

Events Administrator duties and responsibilities:

• Support the coordination of meetings and events, including invite management, agenda preparation, speaker management, and minute production.
• Manage and update Excel trackers to provide oversight on event RSVPs, VIP Planning Tours and staff resourcing for events.
• Provide day-to-day administrative support to the team and senior leaders.
• Respond to requests and enquiries in a timely and efficient manner.
• Assist with internal communications, political monitoring services, and activity trackers.
• Support finance processes including payments, invoicing, purchase orders, and hotel bookings.
• Liaising with external venues regarding catering, logistics etc.
• Attend and provide onsite support at external events and workshops.
• Provide ad hoc secretarial support to senior stakeholders as appropriate.

Events Administrator key skills and experience required:

• Strong organisational and coordination skills across all aspects of event administration.
• Excellent administrative and secretarial abilities, including diary management, meeting coordination, and minute taking.
• Advanced Excel skills, with strong knowledge of key formulas and functions.
• Confidence working independently while collaborating effectively with teams and external partners.
• Focused on delivering exceptional customer service.
• Ability to manage multiple tasks, work under pressure, meet deadlines, and adjust to changing priorities.
• Strong written and verbal communication.
• Handling sensitive information with discretion.
• Skilled in MS Office Suite (Word, Excel, PowerPoint, Outlook) and CRM systems.
• Knowledge of membership organisations and UK political system is desirable.
• Must be able to obtain DBS clearance and undergo security clearance procedure.

Company benefits:

• 28 days annual leave
• Pension
• Private medical insurance
• Enhanced parental leave
• Season ticket loan
• Cycle to work scheme