Event Project Coordinator

Hybrid working: 2 days in office

Bespoke hospitality projects, global exhibitions, brand experiences for blue-chip clients. If the role of Event Project Coordinator sounds like the career move you have been waiting for, this is the kind of portfolio that makes it real. You will be on-site at high-profile events and learning from specialists across creative, production and account teams, with international travel in the mix from the start.

- Clear progression path in a fast-growing agency

- Global travel opportunities on international events

- TOIL for weekend and unsociable hours worked

- Enhanced benefits package

The Company

This is a boutique creative design agency specialising in immersive brand experiences, hospitality installs and bespoke exhibition builds. The majority of their work sits at the premium end of global motorsport, alongside a growing exhibitions portfolio spanning major international shows. Business is strong and expanding, with new long-term contracts recently added and the team actively growing to match. Creative, production, account and warehouse functions all sit in-house, giving an Event Project Coordinator genuine exposure to every discipline from day one.

The Role

The Event Project Coordinator role supports the delivery of projects across the full client portfolio, working closely with account and production teams to keep documentation, timelines, budgets and supplier communications running smoothly from brief to on-site wrap.

- Support broader teams across client services and delivery

- Work closely with clients; attending client briefings and meetings

- Prepare and maintain budgets, timelines and status reports

- Liaise with suppliers to gather quotes, confirm bookings and track costs

- Coordinate internal workflows and ensure information is filed correctly

- Collaborate with internal departments including creative and production

- Assist with on-site delivery including setup coordination and supplier liaison

- Contribute to post-project reviews and document learnings

The Candidate

You will already have a solid foundation of experience ideally from an agency environment dealing with events, exhibitions or experiential projects, whether through a long term placement, or early agency role. You will be ready to step into an Event Project Coordinator position and take on more responsibility. Strong organisation, sharp attention to detail and confident written and verbal communication are a given; comfort working across multiple stakeholders and suppliers is equally important.

Knowledge of production processes or experience on international events would be beneficial. Applications from candidates coming out of adjacent agency backgrounds, experiential, exhibitions or brand experience, are equally welcome. The main thing is a genuine enthusiasm for the craft and a drive to grow as an Event Project Coordinator.

Hybrid working, TOIL for unsociable hours, international travel and real scope to progress all come with this one. First interviews are being lined up now, so get your application in and do not miss the window.

Live specialises in all disciplines (and at all levels) across events, experiential and exhibitions. If this position isn't quite what you're looking for please visit live-recruitment.co.uk to view all of the opportunities we are recruiting.

As a specialist events recruitment agency we help our clients build the most talented and diverse teams in the UK. We encourage applications from candidates of all backgrounds, embracing diversity across all intersecting dimensions, including ethnicity, gender, sexual orientation, well-being, abilities, and neurodiversity. We are dedicated to ensuring a supportive and accessible recruitment process. If you require any adjustments or accommodations for any reason, please do not hesitate to let us know.

Vacancy Ref: LKS18614