Event Planner - II

Job Overview:
We are seeking a highly organised, detail-oriented Event Planner II to join the Medical Affairs Meetings & Events team on a contract basis. This role plays a key part in the compliant planning and seamless delivery of Advisory Boards, departmental meetings, and other HCP-focused events. The ideal candidate will bring strong project-management experience, excellent stakeholder coordination skills, and a deep understanding of compliance processes within the pharmaceutical industry.

* Location: 2 Roundwood Ave, Hayes, Uxbridge UB11 1AF (Hybrid - 2-3 days on-site)
* Hours per Week: 37.5- Monday to Friday. 9:00 am - 5:30 pm
* Hourly Rate:PAYE: £23.97 - £26.03 per hour or £32.71 - £35.51 per hour Umbrella (via Hays-approved provider)
* Contract Length: 6 months
* Start Date: ASAP

Key Responsibilities:
* Plan and deliver Medical Affairs Advisory Programs, departmental meetings, and strategic events independently.
* Ensure all HCP-related activities meet internal policy, legal, and industry compliance requirements, including contract management, honoraria, and ToV reporting.
* Partner with cross-functional teams, vendors, and stakeholders to ensure events meet quality and compliance expectations.
* Serve as the main point of contact for HCP logistics, travel, and payment coordination.
* Manage event submissions, documentation, and approval workflows within internal compliance systems.
* Oversee the creation, execution, and tracking of HCP contracts and associated documentation.
* Coordinate honorarium payments and ensure compliance with global reporting requirements (eg, Sunshine Act, EFPIA).
* Attend events to oversee onsite logistics, including AV, catering, travel arrangements, venue management, and off-site dinners.
* Prepare and distribute internal communications and event-related updates Complete post-event analysis including budget reconciliation, reporting, and compliance documentation.
* Recommend venues and suppliers based on program needs and internal standards.
* Negotiate vendor contracts in alignment with procurement and legal requirements.
* Conduct site visits to assess venue suitability and service quality.
* Manage event budgets, raise POs, process payments, track spend, and reconcile expenses.
* Support continuous improvement initiatives within the Meetings & Events function.
* Provide training to internal teams on best practices for compliant event execution.

Key Requirements:
* Bachelor's degree with 4+ years of experience in pharmaceutical or event-planning roles.
* Demonstrated experience managing complex events and HCP engagements.
* Strong understanding of compliance requirements, including ToV reporting and HCP payment processes.
* Excellent project-management ability with proven experience handling multiple priorities independently.
* Strong interpersonal and communication skills; confident building relationships across diverse stakeholder groups.
* Skilled in problem-solving and navigating compliance-heavy processes.
* Proficiency in Microsoft Office and experience with compliance systems.
* Familiarity with internal processes or therapeutic areas (advantageous).
* Ability to travel internationally up to 25%.

Additional Information:Interview Process: To be confirmed.

How to Apply:If you're interested in this role, click 'Apply Now' to submit your updated CV or contact us directly.

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