Estates Contracts Lead Administrator

Estates Contracts Lead Administrator (Band 4) Location: Lisburn
Salary: Band 4
Hours: Full-Time, 37.5 hours per week
Working Pattern: Monday - Friday (Flexi-time available)
Duration: 6-month maternity leave cover (with possible extension)

About the Role On behalf of our client, we are delighted to be recruiting for an Estates Contracts Lead Administrator (Band 4)

This is an excellent opportunity for an experienced estates, contracts, procurement or administration professional to provide key support in the management and administration of estates service contracts.

Key Responsibilities

• Ensure all appropriate service contract equipment is linked to asset registers and updated as required
  Collate contract information including tender returns, tender assessment and award criteria, tender analysis and outcomes
  Provide administrative support for tender assessment criteria, marking systems, tender analysis, contract information, clarifications, certificates, Health & Safety documentation, insurance information, award letters, regret letters and Terms & Conditions
  Issue relevant contract details including award information to contractors, contract administration staff and contract owners
  Set up and arrange CAG group meetings, record and distribute minutes
  Provide diary management support for the Estates Contracts Manager if required
  Review contractor payments, ensuring accuracy and escalating issues where required
  Collate review information for audit and yearly review of service and maintenance contracts
  Upload review information onto databases and produce reports for audit and compliance purposes
  Liaise with staff, contractors, external bodies and relevant stakeholders
  Arrange annual contract review meetings, including invitations, room bookings, attendance and distribution of minutes
  Manage statutory compliance reports including LOLER associated with specific service contracts/equipment through online portals

Essential Criteria Applicants must demonstrate:

Experience

• Experience working at Band 3 level or equivalent (circa £20k-£22k) or above in:
  • A busy office environment
    Financial processing responsibilities
    Microsoft Excel and Microsoft Word (or equivalent), including setting up and maintaining complex spreadsheets and documents
    Data entry and data analysis using computer-based systems
    Dealing with queries from a wide range of stakeholders
    Managing difficult and challenging situations
    Knowledge of administrative policies and procedures

Qualifications Applicants must meet one of the following:

• HNC/D or equivalent/higher qualification in Administration/Business related subject AND 1 year relevant post-qualification experience working at Band 3 level or equivalent
  OR
  NVQ Level 3 or equivalent/higher qualification in Administration/Business related subject AND 2 years relevant post-qualification experience working at Band 3 level or equivalent
  OR
  4 years relevant experience, including 3 years working at Band 3 level or equivalent

Additional Information

• Maternity leave cover for 6 months with possible extension
  Flexible working provisions available
  Access NI check required prior to appointment
  Successful applicants may be required to attend a Health Assessment
  Flexible working options may be available including fixed working patterns, part-time working, flexi-time, compressed hours, job share or homeworking depending on the role

Apply Now If you wish to apply or would like more information, please email your CV in Microsoft Word format to Julie at

Applicants should ensure their CV is accurate and up to date, including full employment history, licences, and qualifications.

Only applicants meeting the essential criteria will be considered.

Apple Recruitment Services is an Equal Opportunities Employer.