Estates and Facilities Co-Ordinator -Admin officer

Estates and Facilities Coordinator (EO)

Location: Bristol (Eastgate Office Centre, Eastgate Road, BS5 6XX)

Joining a small estates management team, you'll play a key role in keeping the building running smoothly-supporting maintenance, compliance, supplier activity, and day-to-day customer services. If you enjoy practical problem-solving, clear communication, and making sure the details don't slip, this is a great opportunity to bring real impact.

What you'll be doing:

• Receive, investigate and progress maintenance issues, raising and monitoring work orders
• Maintain planned, statutory and unplanned work records, including oversight of contractor delivery
• Support health, safety and compliance activities, including fire tests and drills (as deputy fire officer)
• Help with risk assessments and DSE checks, arrange first aid/fire warden training, and keep training resources up to date
• Support controlled estates documentation review using Q Pulse
• Carry out supplier and procurement administration: source quotations, support tender documentation, manage purchase orders, process invoices and resolve queries
• Manage shared services such as the estates mailbox, post room, stationery, access passes, CTM/Enterprise accounts and pool car fleet, handling service user queries
• Collate monthly sustainability data and KPI information, prepare charts/reports, support sustainability content, and help with FOI responses and asset/contract records
• Coordinate assigned third party activity, monitor live and upcoming tasks, and suggest process improvements

What you'll bring:

• Strong organisational skills with confidence managing multiple priorities in a busy office setting
• A responsible, safety minded approach to compliance and documentation
• Comfortable working with contractors and suppliers, tracking actions and ensuring delivery against expectations
• Clear communication and a helpful, service focused attitude for colleagues and service users
• Experience using administrative systems and maintaining accurate records (work orders, documentation and reporting)

Additional information:

• Full office based role, 37 hours per week (Mon Fri) with flexible hours between 7:15 and 6pm
• Core hours: 10am-4pm, 7.5 hours each day
• Pay rate: £14.01 per hour
• Assignment: 22/02/27 (with possibly extension)

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

In cases where we have a high volume of ex military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.