EA to Head of Legal - Temp holiday cover

Overview

Job Title: Executive Assistant to Head of Legal

Location: Mayfair

Contract Type: Temp cover

Working Pattern: Full Time (Monday to Friday) - fully office based

Hours: 09:00 - 18:00

Company: Global Investment Management firm

Salary: £32.00 per hour

Dates:

• Thursday 6th November - full day current EA will do hand over in the morning.
• Monday 10th November - full day EA cover.
• Monday 17th November to Thursday 27th November

Are you a dynamic and proactive Executive Assistant with a flair for organisation and a passion for supporting top executives? If so, we have an exciting opportunity for you to join our client in the finance industry. We are looking for an experienced Executive Assistant to provide exceptional support to the Head of Legal of this Global Investment Management Firm.

Key Responsibilities

• Manage Diaries: Keep the Head of Legals calendars up to date, scheduling meetings and appointments efficiently.
• Travel Coordination: Book travel arrangements online via Concur and organise transport as needed.
• Communication Hub: Liaise with staff and clients, ensuring smooth information flow and maintaining professional interactions.
• Meetings & Events: organise meetings and appointments, providing logistical support to ensure everything runs seamlessly.
• Administrative Duties: Print, bind, and prepare documents while implementing and maintaining administrative systems.
• Expense Management: Submit expenses promptly and accurately.
• Reception Duties: Cover reception when needed, ensuring a welcoming environment.
• 24/7 Availability: Be on call to support the executives, with sensible hours.
• Errand Running: Assist with errands to support the team as necessary.

What We're Looking For

• Experience: A minimum of 8 years in similar roles, demonstrating a proven track record of excellence.
• IT Skills: Proficiency in MS Word, Outlook, Excel, and Teams is essential.
• Communication Skills: Strong verbal and written communication skills, with a professional and polite demeanour.
• Discretion & Confidentiality: You must handle sensitive information with the utmost discretion.
• Team Player: Ability to work collaboratively, contributing positively to the team dynamic.
• Cyber Awareness: Diligent in the use of IT, with a keen awareness of cybersecurity best practises, especially against phishing and social engineering attacks.

What's In It For You

• Competitive salary and benefits package.
• Opportunities for professional development and growth within the finance sector.
• A supportive work environment that values your contributions.

If you are an enthusiastic, detail-oriented individual who thrives in a fast-paced, executive environment, we would love to hear from you. Join us in making a significant impact and take your career to the next level.

Apply Now -
Send your CV and a brief cover letter outlining your relevant experience to the contact email. Don't miss out on this fantastic opportunity to work with our client in the finance industry!

Our client is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Join us in shaping the future of finance!

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.