Document Control Assistant

About the job

As a Document Control Assistant, you will support the Quality Control Team with document management and administrative activities. Working alongside experienced team members, you will assist in maintaining internal records, preparing documentation, supporting quality processes, and ensuring information is organised and accessible.

This is an excellent opportunity for an organized and detail oriented individual looking to develop a career in document control and quality administration.

About you

• Candidate must be based in Ireland.
• Strong organisational skills and attention to detail.
• Excellent IT and computer literacy skills.
• Good written and verbal communication skills.
• Ability to work independently and as part of a team.
• Positive attitude and willingness to learn.
• Strong time management skills and ability to meet deadlines.
• Motivated, adaptable, and reliable.
• Fluency in English.

Role Requirements

• Assist with maintaining document registers and trackers.
• Review documentation for formatting, consistency, completeness, and accuracy.
• Support quality management and compliance activities.
• Collate reports and supporting documentation.
• Assist with general administrative tasks across the wider team.
• Provide support to the Document Control team.

Key Knowledge

• Strong Microsoft Office skills including Excel, Word, Outlook, and SharePoint.
• Excellent attention to detail and accuracy.
• Experience with administrative tasks.
• Experience gained through internships, work placements, or office administration roles would be beneficial but is not essential.

Minimum Qualifications

Leaving Certificate or equivalent.

Recent graduates, interns, and candidates with administrative experience are encouraged to apply.

Essential Experience

No previous document control experience required. Full training will be provided.

Why Join Us?

At Ethos, we're dedicated to fostering an environment that encourages technical excellence and personal wellbeing.

We offer:

• Flexible Fridays and a 9 day fortnight working schedule - enjoy every second Friday off to maintain work-life balance.
• A state of the art office in Charlemont, Dublin 2, designed to promote collaboration, innovation, and wellbeing.
• A culture that values flexibility, learning, and teamwork, with clear progression pathways and support toward professional accreditation.
• Opportunities to work alongside some of the most experienced engineers in the industry, within a forward thinking, technology driven consultancy.

Benefits

• Flexible working times
• 20 days holidays up to 25 days
• Pension Scheme
• Working travel out of pocket expenses
• Travel tax scheme or bike to work scheme
• Regular training, mentoring, and further college support
• Support for Chartership
• Subsidised Health Insurance Allowance
• Professional Subscription Fee paid by the company
• Paid Statutory Leaves
• Healthcare check ups and flu vaccinations
• Gym/Fitness membership
• Bonus referral scheme
• Heavily subsidised social committee (5 a side, golf society, climbing club and regular social events)
• Free Fridays every second Friday.

Here at Ethos we believe in equal opportunities and that each individual can bring something 'WoW' to our organisation. If you don't necessarily meet every single point in the job description, but think you have what it takes, please still get in touch. We'd love to have a chat and see if you could be a great fit.