Document Control Administrator

Job Overview

The Document Control Administrator will join a site based team in Avonmouth to manage project documentation for a six month contract with potential extension. This role is full time, based at the Cimpor site at Bristol Docks (BS11). The salary is £30,000 per annum, depending on experience.

Key Responsibilities

• Maintain and manage all project documents in an accurate and easily accessible manner.
• Handle, scan, store and verify all site documents and orders efficiently.
• File and archive all relevant documentation in line with project and business requirements.
• Update and develop document registers and databases to enable professional retrieval of files.
• Provide basic admin support to the site management team: daily office duties, ordering plant, materials, consumables, printing, and overall office management.
• Maintain site records, meeting notes, induction records and support the project and commercial functions.
• Liaise with the client document control team to ensure project and business compliance, including use of 4Projects and other similar document control software systems.

Success Measures

• Accurate filing system.
• Efficient and timely recording and storage of data and documents.
• Clear communication with the project team to provide accurate support.
• Maintenance of deadlines and compliance with document control procedures.
• Positive client and project team relationships.
• Accurate data collation and use in the O&M project submission.

Skills & Experience

• Minimum five years of relevant experience.
• Excellent organisational skills and the ability to complete multiple daily tasks in a timely manner.
• Excellent time management skills with the ability to work to tight deadlines.
• Proficient IT skills in Word, Excel, Outlook, etc.
• Previous experience with document software such as 4Projects and SharePoint.
• Ability to work on one's own initiative.
• Team player.

Core Competencies

• Experience with document control software.
• Ability to work unsupervised to complete daily tasks accurately and on time.
• Ability to provide reports and retrieve information as necessary and for future use.
• Ability to work with the project team to meet project goals.
• Reliable, proactive and highly organised.
• Previous experience in a busy office/site environment role.

The employer fully supports equality in employment. All employment is decided based on qualifications, merit and business need.