Directorate Research Administrator

Directorate Research Administrator

The closing date is 16 June 2026

An exciting opportunity has arisen for a Research Administrator in Neuroscience. This role offers the opportunity to be involved in the setup and ongoing management of research studies at Sheffield Teaching Hospitals.

The role provides comprehensive administrative and coordination support to the Research Coordinator and Directorate Research Executive, contributing to the implementation of the Directorate's research strategy and development of its clinical and translational research portfolio.

The role also requires the postholder to act as a first point of contact for internal and external stakeholders, managing a wealth of administrative tasks relating to trial management within the NHS.

As a Research Administrator in Neuroscience Research, you will be part of a small and supportive team, with an opportunity to make a real difference in facilitating access to clinical trials for the thousands of Neurology patients seen here each year.

Main duties of the job

The Research Administrator role is integral to supporting the pipeline of Neuroscience research; delivering on the Directorate's research strategy, ensuring efficient coordination and compliance throughout research process. Some of the main duties include:

• Acting as first contact for internal and external stakeholders, resolving queries, or signposting where appropriate.
• Scheduling and facilitating meetings with internal and external stakeholders and colleagues to plan study delivery, promoting multidisciplinary engagement, and taking forward resulting actions in conjunction with the coordinators.
• Monitoring progress of setup and open studies in line with the directorate research strategy.
• Supporting investigators throughout the research lifecycle; assisting with governance approvals and funding applications, supporting with administrative tasks for local study setup, and liaising with colleagues to ensure accurate reporting of study activity and status.
• Ensuring maintained compliance of research activities and personnel with regulatory, legislative, and governance requirements.
• Monitoring/maintaining Local Portfolio Management Systems to ensure accrual data aligns with national systems to reconcile research activity with associated costs.
• The postholder should utilise their organisational, interpersonal and communicative skills to successfully navigate the role and collaborate successfully as a member of the immediate and wider team.

About us

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its employees. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

Qualifications

• 5 GCSEs (including English and Maths) at Grade C/4 or above, or equivalent knowledge gained through short courses, on-the-job training and experience of non-routine administration and establishing administrative procedure.
• Qualification to level 3 gained through either Secretarial (OCRIII) or Administrative (NVQ3) routes or a high level of knowledge of IT systems, database / web-based packages is essential but may be demonstrated through either qualification or demonstrable experience of system use.
• A level(s) in Biology or biological sciences.

Experience

• Proven relevant experience working within busy environments or as an administrator, developing and improving systems, providing administrative support to a team, dealing with people at all levels and contributing positively.
• Experience of managing a diverse workload.
• Experience of contributing towards the development, implementation and quality assurance of systems.
• Experience of working within a research, NHS, university or other public sector environment.
• Understanding of health services research and the legislative and regulatory arena.
• Knowledge of research legislation including research governance, ICH GCP and Medicines for Human Use Regulations, research ethics.
• Excellent time-management skills and be capable of balancing routine tasks with more complex demands as they arise.
• Excellent organisational skills and the ability to work accurately, particularly when dealing with conflicting deadlines.
• Be able to monitor and plan in advance own workload and prioritise according to the needs of the service.
• Proven team-player with the ability to work independently without direct supervision.
• Be methodical and pay meticulous attention to detail.
• Possess good literacy and numeracy skills and the ability to understand, record, communicate and analyse verbal and written information to a high standard.
• Possess excellent interpersonal skills and confidence in dealing professionally with internal and external queries, referring on as appropriate.
• Understand the sensitivity surrounding confidential issues.
• Possess strong IT skills that must include Microsoft Word, Excel, PowerPoint and Access.
• Producing end of month reports, including analysing and presenting the data.

Other factors

• Ability to work from home.
• Flexible, able to work as part of a team or independently.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Address

Sheffield Teaching Hospitals, Royal Hallamshire Hospital

Salary

£28,392 to £31,157 a year (pro rata for part time staff)

Contract

Permanent

Working pattern Reference number

-DIR-S

Job locations

Sheffield Teaching Hospitals, Royal Hallamshire Hospital