Diary Manager

DIARY MANAGER (SpAd Support)

Location: London (HM Treasury, 1 Horse Guards Road, Westminster) - Hybrid (3 days office attendance)

If you thrive on organisation, enjoy working with influential stakeholders, and want to support decision-makers behind the scenes, this is a fantastic opportunity. Our client is hiring for a reputed client to provide first-class diary, administrative and logistical support to ministerial Special Advisers (SpAds).

What you'll be doing:

• Provide diary support to several SpAds, ensuring they're always in the right place, at the right time, with the right papers
• Arrange meetings promptly, aligned to priorities, and actively avoid diary clashes
• Commission and coordinate briefing notes and advice from across the Treasury to support preparation for high-profile meetings
• Share the Minister's papers and other relevant reading material with SpAds each afternoon
• Manage SpAds' inboxes where required, including information flow and follow-ups
• Arrange travel, including for visits with the Minister
• Process expense claims in line with HM Treasury policy
• Ensure quality assurance for incoming and outgoing documents on behalf of SpAds
• Oversee clearance and quality assurance of publications requiring SpAd sign-off ahead of Budgets and other fiscal events
• Act as a clear interface between SpAds and departmental teams-communicating priorities, ways of working, and availability
• Maintain strong internal and external stakeholder relationships, including handling requests for meetings

What you'll bring:

• Strong administrative and logistical capability with a careful, detail-led approach
• Confidence managing competing priorities and keeping multiple diaries moving smoothly
• Excellent communication skills, with the ability to build trust with stakeholders
• A professional, proactive mindset-comfortable coordinating information and ensuring the right documentation is in place
• Familiarity with working to quality standards, including document handling and assurance

Additional information:

• Reporting to a Private Secretary
• Start date: asap Assignment length: until 31/12/26 (extension not guaranteed)
• Working pattern: 37 hours per week Pay rate: £14.81
• Level of clearance required: Applicants must already hold CTC clearance

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.