Defence Contract Administrator - Operations Support

Hours: Full Time - 40 hours - Monday to Friday

Creating and maintaining great places to live and work delivered by excellent people who care

Purpose of Role

We are currently looking for an experienced administrator to join the team working on a defence contract based out of RMA Sandhurst.

Job Description

As an Administrator, you will play a key role in supporting the operational team by ensuring administrative processes run smoothly and efficiently. This role requires excellent organisational skills, attention to detail, and the ability to handle sensitive information in a confidential environment.

Responsibilities

Providing administrative support to the contract management team

Managing emails, correspondence and documentation

Maintaining accurate records and databases

Raising purchase orders and processing invoices

Scheduling meetings and taking minutes where required

Supporting compliance documentation and reporting requirements

Liaising with internal teams, suppliers and stakeholders

Ensuring documentation meets security and contractual requirements

Essential Qualifications/Skills

• Previous experience in an administrative role
• Strong organisational and time management skills
• Experience in previous roles , including minute taking
• Good working knowledge of Microsoft Office (Word, Excel, Outlook)
• Excellent communication skills, both written and verbal
• High attention to detail and accuracy
• Ability to work independently and as part of a team

In return for your hard work we offer additional training and development, 26 days holiday (+ bank holidays), generous pension contribution, life assurance and much more.

We are VINCI Facilities - experts in the built environment. VINCI Facilities is a Facilities Management and Building Solutions provider, delivering cost-effective and sustainable bespoke solutions to customers in the public and private sectors. We are committed to working towards a lower carbon society, focusing on sustainable and innovative methods to exceed our partners' goals and add value for all stakeholders - and we were named the top-ranked FM service provider in the Sustainable FM Index for 2020. We put our people first. Always working as a team and collaborating from start to finish. We are the trusted expert in the built environment because we listen to our team and create a workplace that maximises their potential.

Fairness, Inclusion and Respect (FIR) at VINCI Facilities is about recognising and celebrating each other's differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.

Should you require any reasonable adjustments to be made as part of the application process please contact us directly.

VINCI recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.