Data Privacy Specialist (6 Month Fixed-Term Contract)

The Team

The Smartbox Group Legal and Data Protection teams are small but high-performing groups based in Dublin and Paris. The Data Protection team manages privacy and data protection matters for all countries across Europe, providing trusted advice to keep Smartbox's partners', customers' and employees' data safe. We are dedicated to building diverse and open teams where employees are valued for their contributions, perspectives and opinions.

The Role

This Privacy Specialist role will report to Smartbox's Senior Legal Counsel and Data Protection Department Manager based in Dublin. The successful candidate will:

• Collaborate with our Legal and Data Protection teams in identifying and driving the appropriate strategies and procedures to ensure Smartbox's regulatory obligations across Europe are met
• Translate complex privacy and AI laws into practical advice for Smartbox's Acquisition, Contracting, Marketing, CRM, Content and Employment teams as they shape the growth of our online platforms and employee experience
• Drive initiatives across the organisation as we develop a world class privacy programme

The position is based in Dublin, Ireland. The company operates a hybrid model with a mix of home and office working.

Key Responsibilities

• Provide frontline privacy and data protection support to business stakeholders throughout Smartbox
• Partner with business stakeholders, understand business needs, analyse privacy and data protection regulations, determine requirements, identify risks and implement business minded solutions
• Ensure data privacy risks are considered at the outset of new projects; lead privacy impact assessments, evaluate risks and propose mitigating controls
• Update records of processing, maintain data mapping and data inventory
• Be responsible for the fulfilment of data subject rights requests
• Support the investigation, resolution and reporting of data privacy complaints and incidents
• Support periodic audits of the effectiveness of controls and risk capture mechanisms
• Support the development of privacy related policies, notices and guidance
• Support the development and implementation of scalable privacy and data protection processes and initiatives, including data retention policies, privacy impact assessments, data inventories, vendor controls and data subject requests
• Develop and deliver privacy and data protection training and education initiatives
• Identify opportunities to automate compliance activities and develop AI assisted workflows to improve efficiency
• Keep informed on global privacy and data protection trends, legislation, and Data Protection Supervisory Authority decisions and guidance

Requirements & Experience

Qualifications & Knowledge:

• Post secondary education with a focus on legal, risk, compliance or public policy matters
• Knowledge of privacy laws and principles including the GDPR and e Privacy; IAPP or other privacy certifications an advantage

Experience:

• 1-3 years' experience in a privacy, legal or compliance role (all levels of experience will be considered), such as privacy operations, online operations, vendor risk management or legal support
• Familiarity and comfort with Data Subject Rights
• Experience working with vendors and conducting privacy impact assessments
• Familiarity with data transfer protocols and knowledge of the ways apps interact with and store data
• Experience working with teams across multiple jurisdictions and cultures
• Fluent spoken and written English; additional European languages an advantage

Skills & Attributes

Skills:

• Strong communication skills with the ability to influence effectively across a diverse range of stakeholders, negotiate, collaborate and effect change at all levels
• Ability to understand a technology driven business
• Ability to work independently and at pace, willing to share perspectives and support colleagues
• Outstanding organisational and time management skills; ability to manage competing priorities in a fast paced environment
• Flexible, open minded, adaptable, creative and solution driven

What We Look For

• Have exceptional communication and organisational skills with the ability to multitask and deliver to deadlines
• Be creative and innovative - able to spot new trends and develop an action plan
• Balance attention to detail with swift execution
• Be inquisitive and always learning
• Demonstrate a high level of integrity and professionalism
• Be a genuine team player, committed to supporting the team in achieving its goals