Data Manager

Job Details

Location: Victoria Station House, TTL Properties Ltd

Company: TfL, GLA or OPDC

Job title: Data Manager

Band: Band 2

Salary: £36,250 - £49,000

Location: London Victoria / Hybrid

Contract Type: Permanent (TfL)

Job Overview

Places for London is a growing commercial property business with £1.5bn of assets across London and ambitions to double its income over the next 10 years, whilst creating a greener more sustainable environment for customers. The commercial portfolio comprises of circa 3500 units comprising arches, retail units, offices, industrial, residential, land and other miscellaneous buildings and uses, with over 2600 agreements, generating an income of circa £100m per annum. The organisation is investing off the back of strategic plans that will lead to significant improvements to the portfolio.

Job Role

The post holder will provide a robust data management service in Places for London that protects data quality through the adoption of robust data governance principles. The individual will play a pivotal role in improving data capture to support the reporting and analysis functions of the business with a view to aiding better business decisions and performance measurement.

The postholder will direct responsibility for maintaining data in the property asset management and facilities management data bases. The main accountabilities will be working with property teams in Asset Management to collate and process portfolio, asset and lease information into the property systems, upholding data governance standards. In addition, you will be responsible for conducting data control and audit tasks, undertaking analysis and ad hoc document management. You will also have specific responsibility to ensure the data entered in the system complies with GDPR legislation.

The role is based in the property Asset Management directorate, working alongside property and asset managers and facility managers who are responsible for the operational management and strategic direction of the portfolio. The data team and property teams work hand in glove.

Key Accountabilities

• Manage the input of Data from contracts, valuations, leases and rent memos onto property management account system, working with surveyors on verification and liaising with 3rd party supplier data management department.
• Manage a routine of auditing to audit data with 3rd party supplier to maintain data quality and completion.
• Lead a periodic review of data such as void classification, to ensure the asset management database is maintained for effective management. Work alongside finance to answer any queries on quality issues and analysis.
• Administer business users and security permissions, starting with hierarchies and business model names.
• Ensure alignment of Property Management data with asset data within the Property Asset Register, where relevant. Working specifically with the operational property team.
• Responsible for ensuring data inputted complies with GDPR legislation.
• Complete any training required with team as a super user of system.
• Once developed, lead on managing the document management system for Property Management including health and safety data.
• Create, manipulate and analyse complex financial data (including excel spreadsheets) - to maintain financial and budget data and to produce relevant reports profiling and monitoring financial spend and variances.
• Manage core property data in relation to Places portfolio; ensuring that all data is consistent, accurate and relevant.

Knowledge, Skills & Experience

Knowledge

• Excellent knowledge of relevant technology systems such as SAP Real Estate, MRI Horizon, (or an equivalent system) and CAFM systems
• 3 A-levels are essential
• Knowledge of industry standards in data management within a property context
• Knowledge of approaches and methodologies required to maintain appropriate data standards

Skills

• High attention to detail with willingness to adapt to changing business needs to deliver.
• Ability to quickly identify core issues in complex information requirements and interpret the probable impacts accurately. Effective problem solving and influencing skills.
• Good written and oral communication skills.
• Ability to work effectively on their own as part of a team and make decisions when necessary.
• Ability to manage conflicting priorities. Demonstrate the ability to work on their own initiative but also seek advice and support where required.
• Great interpersonal skills and a team focused approach

Experience

• Relevant experience in managing data within the property management sphere or similar, with attention to detail.
• Experience in maintaining user end guides, translating technical language into everyday text.
• Experience in processing, manipulating, analysing and interpreting data.
• Experience of developing and maintaining customer relationships, with a particular focus on managing expectations and ensuring customer satisfaction.
• Experience of working in teams and influencing skills.
• Experience of financial management

Equality, diversity and inclusion

We are committed to equality, diversity and inclusion. We want to represent the city we serve, which will help us become a more innovative and efficient organisation. Our goal is to make our recruitment as inclusive as possible. We are a disability confident employer who guarantee an interview to any disabled candidate who meets all of the essential criteria. We also use anonymising software that removes identifying information from CVs and cover letters to make the process fair.

Benefits

In return for your commitment and expertise, you will enjoy excellent benefits and scope to grow. Rewards vary according to the level of role but mostly include the below:

• Final salary pension scheme
• Free travel for you on the TfL network
• Reimbursement of 75% of the cost of a standard class Ticket for National Rail travel from home or 75% reimbursement on a 28-day flexi ticket
• 30 days annual leave plus public and bank holidays
• TfL is committed to work-life balance, operating a hybrid working approach where business and role requirements allow
• Private healthcare discounted scheme (optional)
• Tax-efficient cycle-to-work programme
• Retail, health, leisure and travel offers
• Discounted Eurostar travel

Application Process

• Please apply using your CV and a two-page covering letter
• Think carefully about the skills, knowledge and experience in the advert and cover this in your CV and cover letter

Eligibility

Probation: In line with our Resourcing Policy (Feb 2014), internal employees are required to complete their probationary period before applying for internal TfL positions. Please ensure you have successfully completed your probation before submitting an application for this role, otherwise your application may be withdrawn.

NPL Applications

Applications to internally advertised roles can only be accepted from temporary workers who are on PAYE terms via agency, or PAYE via Umbrella Companies. Temporary workers who are paid through their own limited companies are not covered by the Agency Worker Regulations and are ineligible to apply.NPL members of staff are not eligible to apply to secondment opportunities.

Vetting Process

At Transport for London, safety, trust and fairness sit at the heart of how we recruit. Our Vetting Charter (link here) explains the checks we carry out before you join us, helping ensure we create a safe, inclusive and reliable network for everyone who depends on our services. We simply ask that the information you provide is honest and accurate so we can progress your application smoothly. If something doesn't match or can't be verified, we may not be able to move forward with your application but we'll always treat you with transparency, respect and clear communication throughout.

Applications will close on the 27th of February