Data and Admin Manager - Intestinal Failure

Data and Admin Manager - Intestinal Failure NHS AfC: Band 5

Main area Administration Grade NHS AfC: Band 5 Contract 6 months (Fixed term) Hours Part time - 25 hours per week Job ref 321-SW B5

Site John Radcliffe Hospitals Town Oxford Salary £31,049 - £37,796 Per annum Pro rata Salary period Yearly Closing 26/11/:59

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.

The Trust comprises of four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.

Job overview

The Data and Admin Manager will organise the management and treatment for patients with Intestinal Failure in England, the NHS has divided the country into a number of regions. Oxford University Hospitals NHS Foundation Trust (OUH) was awarded the tender to provide care for these patients across the Buckinghamshire, Oxfordshire and Berkshire region (BOB).

A key component of this post includes the collection of data across the region and the delivery of data to NHS England. The post holder must be IT literate, and an excellent communicator and team player.

Main duties of the job

The post holder will lead on development and coordination of the IT aspects of the service and associated projects. The role involves high levels of interaction with all members of the Multidisciplinary Team (MDT) to understand user requirements and specification, including improvements to standard requirements, and providing adaptive solutions to the needs of specific studies.

The post holder will be responsible for ensuring that the data systems meets information governance and data security requirements, and that confidentiality of our volunteers is maintained.

Detailed job description and main responsibilities

General Administrative Duties

• Coordinate various local and regional meetings. Compiling agendas and papers, and taking formal notes for circulation
• Provide a high standard of general administrative support to the team, ensuring that tasks are carried out in a timely manner.

Data and Performance Management

• Take a lead role in the clinical data management of the service.
• Manage access control and security of the database(s)
• Maintain and tailor databases and their associated application tools according to the needs of the team
• Optimise the coordination of all data management and processing activities and to provide updates and training to the team where necessary.
• Implementing dataset reporting arrangements for all partners
• Produce data summaries and custom data exports at the request of the leads.

General

• Report incidents using the Trust Incident reporting system and support the investigation, review and learning from incidents.
• Investigate and co-ordinate responses to informal and formal patient complaints.

Job descriptions cannot be exhaustive and the post holder may be required to undertake other duties, which are broadly in line with the above key responsibilities.

Person specification

• MS office skills, powerpoint
• Minute taking
• High standard of spoken and written English
• Evidence of positive approach to working in complex environments
• Working with databases
• Capable of working with minimal supervision
• NHS Experience
• Working under pressure

COVID-19: The COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course our patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not a condition of employment, we do encourage our staff to get vaccinated. If you are unvaccinated there is helpful advice and information at Oxfordshire County Council Website where you can also find out more about how to access vaccination.

Probation Period: This post is subject to a 6 month probationary period. If you currently hold a contract of employment with the Oxford University Hospitals, this will not apply. This statement does not apply to Medical staff or Executive Appointments.

Referencing: When providing employment reference details please provide correct work related email addresses so references can be sought promptly when we are looking to progress your application. Your first referee will need to be your line manager, supervisor or clinical lead from your current or most recent post or place of study. Please note that if you have previously worked for the Trust we will require a reference from your last Manager, this information is essential if your offer of employment is to be confirmed.

Next Steps: Please make sure that you read the job description and person specification, and that your supporting statement reflects this as your application will be judged against these criteria. Candidates selected for interview will be contacted after the short-listing process, usually within 2 weeks. The majority of correspondence will be via the e-recruitment system; therefore you should check your emails regularly including junk mail folders in web based email products.

No unsolicited recruitment agency telephone calls or emails.

Employer certification / accreditation badges

You must have appropriate UK professional registration.

Application numbers

Please note that this job advertisement will close automatically once the application limit is reached, regardless of whether this occurs before the advertised closing date.

Contact

Name: Emily Dallimore
Job title: Assistant Service Manager Gastroenterology
Email:

Additional contact: Abbie Glover
Service manager for Gastroenterology & Hepatology
Email: