Customer Service Coordinator

Are you a master of multitasking with a passion for delivering exceptional service? Step into a pivotal role where your coordination skills keep our field operations running smoothly and our customers smiling.

• Competitive Salary: Reflecting your skills and experience

• Generous Leave: 25 days annual leave (pro-rated in hours)

• Holiday Purchase Scheme: Buy up to 10 extra days-up to 35 days total leave

• Comprehensive Benefits:

  • Pension plan (up to 7% employer match)

  • Life assurance

  • Employee assistance program

  • Referral scheme

• Exclusive Discounts: High street brands, cycle-to-work scheme, and Johnson Controls product discounts

• Career Development: Extensive growth and advancement opportunities

• Free Onsite Parking: Hassle-free commuting

• Dress Down Fridays: Casual attire to wrap up the week

As a Service Operations Specialist, you'll be the heartbeat of our maintenance scheduling team-working closely with internal teams and national clients to ensure planned and emergency works are executed seamlessly. Your day-to-day will include:

• Coordinating engineer appointments and managing dynamic diaries

• Communicating with customers via phone and email to confirm schedules and resolve queries

• Ordering parts, securing purchase orders, and completing permits

• Navigating multiple customer portals and internal systems

• Collaborating with Service Managers to optimize engineer productivity

• Liaising with Sales, Billing, FM Helpdesk, and Subcontractors

• Supporting KPIs and reporting to the Planning Team Manager

• At least 1 year of customer service experience

• Excellent communication skills-written and verbal

• Strong multitasking and time management abilities

• High attention to detail and urgency

• Confident decision-making and problem-solving skills

• Proficiency in using multiple PC applications

• Experience with GANT-based planning or dispatch software

• Familiarity with processing invoices and purchase orders

• Previous scheduling experience in a service or maintenance role

You will be joining a friendly, supportive team where colleagues genuinely help each other succeed. If you're looking for a role where you can grow, feel valued, and enjoy coming to work-this could be just the opportunity for you.