Corporate Reception & Office Coordinator

Location: London, London, United Kingdom Job ID: R Date Posted: 2026-07-31 Company Name: Hitachi Rail UK Limited Profession (Job Category): Administration & Facilities Job Schedule: Full time Remote: No

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there's something for everyone to get stuck into. And that's where you come in.

Job Description

Your new role We're looking for a confident, professional and proactive Corporate Reception & Office Coordinator to become the face of our Global Headquarters in London. This is much more than a traditional front-of-house position. As the first point of contact for visitors, customers and colleagues, you'll play a key role in creating an outstanding workplace experience while supporting a wide range of office, facilities and administrative activities. It's an especially exciting time to join us. With our Global Headquarters due to relocate to a new London office, this role offers a unique opportunity for someone who enjoys taking ownership, improving processes and helping shape how a world-class corporate environment operates. We're looking for someone who wants to make the role their own and become a valued member of a highly visible and collaborative team. If you're calm under pressure, naturally organised, enjoy building relationships and take pride in delivering exceptional service, we'd love to hear from you.

Some key responsibilities

• Deliver a professional, welcoming and seamless front-of-house experience for all visitors and colleagues.
• Manage visitor bookings, reception enquiries and meeting room coordination.
• Support the day-to-day operation of the office, ensuring meeting rooms, communal spaces and facilities are maintained to a high standard.
• Provide first-line support for office services, workplace queries and facilities-related requests.
• Assist with site access administration, visitor passes and security processes.
• Coordinate incoming and outgoing post, courier services and deliveries.
• Support health and safety activities, including emergency procedures, inspections and first aid administration.
• Manage office consumables and supplier orders, helping to ensure the workplace remains fully stocked and operational.
• Produce reports and administrative information to support the Facilities and Real Estate team.
• Contribute to workplace improvement initiatives and support the transition into our new Global Headquarters.
• Provide wider administrative and project support to the Facilities and Real Estate & Physical Security team as required.

About you

You'll already have experience working in a professional corporate reception or front-of-house environment and understand the importance of delivering a first-class customer experience.

• Previous corporate reception, front-of-house or workplace experience.
• Outstanding interpersonal and communication skills.
• A calm, professional and approachable manner.
• Excellent organisational skills with the ability to prioritise competing demands.
• A proactive mindset with the confidence to identify opportunities for improvement.
• Strong administrative and IT skills, including Microsoft Office applications.
• The ability to build relationships with colleagues, visitors, suppliers and stakeholders at all levels.
• A flexible, hands-on approach and willingness to support the wider office and facilities team.
• Experience in facilities, workplace services or real estate environments would be advantageous.
• Most importantly, you'll be someone who enjoys creating a positive workplace experience, takes pride in delivering excellent service and is excited by the chance to leave your mark on a new chapter for our Global Headquarters.

What we offer

We value the importance of all of our employees, if you would like to join our fantastic organisation you could be entitled to:

We also offer additional perks for you to choose from within a flexible plan that will meet your specific needs and lifestyle.

• Competitive salary
• 25 days holiday
• Pension scheme with contributions up to 9%
• Private medical insurance
• Personal Accident insurance
• Group Income Protection
• Group Life Insurance
• Employee Assistance Programme

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

Hitachi brings together the world's greatest minds to help breathe life into new possibilities - and drive innovation for a better future. That's why we look for individuals who share our pioneering spirit, have imaginative ideas and are fearless when it comes to tackling the world's biggest challenges. Our people love technology - and they love making a difference. They have a passion for finding new solutions and working with brilliant colleagues. Every day they dedicate themselves to a huge range of exciting projects, contributing to the Hitachi vision around the globe. From engineering new sustainability solutions that conserve water and energy to creating the infrastructure for the smart cities of tomorrow, there's no challenge too great for our pioneers. And there's no shortage of opportunities for you to make a difference. Come and experience the dynamic, collaborative and creative environments where your ideas are welcome and new discoveries are waiting. To help you grow to your full potential, we strive to support our employees in their career aspirations and promote the freedom to explore new horizons.