Contracts & Procurement Surveyor

Job Title

Contracts & Procurement Surveyor

Location

Dublin city centre, On site

Employment Type

Permanent / Full-time, 37 hours per week

Reporting To

Contracts & Procurement Manager

About Us

Tuath Housing has provided safe, secure and affordable housing since 2006. Our values remain the same while we focus on delivering more quality homes to more people and providing an outstanding customer experience to our 27,000 residents. We maintain and develop our team of dedicated, motivated and authentic people through focused training and career development.

People and Culture

We offer a positive working culture, learning and development opportunities, and an extensive benefits package.

Benefits and Compensation

• 24 days annual leave
• Attractive salaries commensurate with experience
• Pension scheme, bike to work scheme and wellness allowance
• Career development opportunities and study aids scheme
• Employee Assistance Program
• Flexible working and excellent work life balance package
• Hybrid working, flexible hours, career break, and health sponsorship options
• Organisational performance bonus and generous pension scheme
• Sick leave and wellness allowance
• LinkedIn Learning licence, sports & social club

Position Summary

The Contracts and Procurement Surveyor will handle building/quantity surveying duties such as property inspections, defect analysis, procurement, contract management and project administration. A full, clean driving licence and access to a personal vehicle are required.

Key Responsibilities Procurement of Contracts and Associated Works

• Undertake pre and post inspections of repair work and produce detailed reports.
• Support pre works/project teams in setting procurement strategy, developing tender lists, feeding back market intelligence, evaluating tenders, and supporting adjudications.
• Carry out feasibility studies, design solutions and prepare cost estimates for projects and budgets.
• Produce and publish tender packages including specifications, schedules of works, BOQ, and contract documents in line with public procurement requirements, Tuath Housing policy, and best practice.
• Manage project risk assessment, identification, and mitigation.
• Fulfil PSDP role.
• Inspect and report on projects, chair meetings, coordinate with suppliers, and monitor progress, performance, and cost control.
• Prepare detailed periodic progress reports for management and maintain project files according to policy.
• Handle general contract administration duties: review payment applications, invoicing, completion certificates, claims, etc.
• Identify and manage supply chain risk and opportunities for tender packages.
• Manage planned and cyclical maintenance programmes using a Building Asset Database and associated software.
• Supervise planned maintenance contracts and control costs.
• Manage service contract providers and inspect works.

Communication

• Coordinate with internal and external stakeholders, including other departments, tenants, suppliers, staff, and occupational therapists.
• Provide technical assistance and advice to other department staff as required.
• Produce detailed and accurate reports, proficient in Word, Excel, Microsoft Project, and PowerPoint.
• Assume people management responsibility as appropriate based on department structure.

Surveying

• Inspect and report on defects and other property condition issues.
• Assist in designing/re designing buildings to meet the needs of people with disabilities.
• Implement Sustainable Energy Management programmes, including energy audits, funding support applications, and improvement programmes.

Training

• Request/attend training appropriate to the role; proactive self learning encouraged.

General Responsibilities

• Liaise with managing agents/companies concerning areas under their control.
• Handle insurance claims, liaising with insurers, loss assessors, and adjustors on behalf of the Association.
• Assist management with compilation of statistics, reports, and data.
• Coordinate with Housing Management on all tenant related matters.
• Ensure all activities are safe and comply with the Association's Health and Safety Policy and personal obligations.
• Contribute to effective delivery of a quality service through formulation and implementation of Tuath policies and procedures.
• Comply with Data Protection, Equal Opportunities, and Equality legislation.
• Participate in forums, working groups, and committees as required.
• Promote the Association positively in all activities.
• Exercise discretion in all aspects of the role.
• Perform any other duties consistent with the role.

Requirements

• At least 2 years' experience in a similar role.
• Level 7 (NFQ) or above qualification in Building Surveying, Quantity Surveying, Construction Management, or equivalent construction-related qualification.
• Experience in procurement/contract supervision.
• Knowledge of public procurement principles and regulations.
• Knowledge of health and safety legislation and compliance within the construction industry.
• Desirable: knowledge of building pathology, technical guidance documents, and building control requirements.
• Desirable: prior technical/construction experience in housing, managing repair and refurbishment projects.
• Desirable: experience in defect diagnosis, remedial works, and cyclical/planned work maintenance programmes.
• Financial control and budget management skills.
• Excellent organisational, analytical, and problem solving skills.
• Excellent communication, interpersonal, and relationship building skills.
• Ability to work effectively as part of a team and independently.
• Good organisational and time management skills.
• Commitment to participating in forums, working groups, and committees as required.
• Promotion of a culture supportive of excellent service delivery aligned with Tuath Housing's vision, mission, and values.

Working for Tuath Housing

• Attractive salary commensurate with experience
• 24 days annual leave
• Service leave
• Organisational performance bonus
• Generous pension scheme
• Sick leave
• Wellness allowance
• Hybrid working
• Flexible working hours
• Career break
• Employee assistance program
• LinkedIn Learning licence
• Sports & social club
• Work life balance package