Conference Administrator - Corporate/ Energy Events

Sector: Corporate / Energy Events

Title of role: Conference Administrator

Reporting to: Head of Content

Location / Office address: London

WFH / Office / Remote: Hybrid (4 days office, 1 day WFH)

Working hours: Full time

Start date: As soon as possible

A global events organisation is seeking a Conference Administrator to support the content team across its Africa Energy portfolio. The role involves coordinating speakers, managing conference administration, updating event content and supporting the delivery of large scale B2B energy events across sub Saharan Africa. This is a varied, fast paced role offering exposure to international conferences, stakeholder engagement and launch events within a sector undergoing significant transformation.

We deliver major international energy events and offer a collaborative working environment with opportunities for professional development. The role includes supporting events in regions such as Mozambique and Namibia. Candidates must be eligible to work in the UK.

Responsibilities

• Speaker coordination - Set up preparation calls, issue invitations, manage contracts and verify speaker details.

• CRM & systems - Ensure speaker acquisition processes are completed on Salesforce and CMP.

• Website updates - Work with marketing to keep conference pages updated with agendas, speakers and content.

• Meeting support - Prepare agendas, take minutes and distribute notes.

• Committee coordination - Support the Head of Content with steering committee engagement.

• Speaker communications - Prepare invitation letters and respond to speaker and delegate enquiries.

• Launch event support - Assist with conference admin for new launch events.

• Post event tasks - Support with thank you letters and follow up.

• General admin - Provide administrative support to the conference department as required.

We need someone who is:

• Skilled in Word, Excel, PowerPoint and online research

• Strong in writing, editing and attention to detail

• Organised, analytical and confident managing deadlines

• Diplomatic, professional and comfortable dealing with clients and colleagues

• Able to work independently and collaboratively

• Excellent in written communication and organisation

Preferred experience

• Previous administrative experience

• Experience in events, conferences or content related roles (desirable)

We deliver major international energy events and offer a collaborative working environment with opportunities for professional development. The role includes supporting events in regions such as Mozambique and Namibia. Candidates must be eligible to work in the UK.