Company Secretarial Assistant - 6 month contract - Based in London

The purpose of the role is to provide administrative and technical support to the UK Company Secretarial team.

Key Responsibilities

• Board and Committee administration support including: meeting coordination, drafting agendas, maintaining meeting records and schedules, liaison across multi-jurisdictional teams in Europe and APAC, updating action logs, and collation and dissemination of Board and Committee papers using Digital Board Books software.

• Drafting routine Board resolutions and arranging approval and execution under the supervision of the Senior Company Secretary.

• Maintaining Conflict of Interest logs.

• Maintaining electronic corporate records.

• Assisting with Legal Entity Reporting requirements.

• Ensuring annual confirmation statements, annual report and accounts and other statutory filings are undertaken within appropriate filing deadlines.

• Arranging document notarisation and apostilles with external agencies. Collation and provision of KYC documents as required in a timely manner.

• Maintenance of Company Secretarial information, guidance notes, structure charts and other documentation and templates on the Company Secretarial Portal including the drafting of policies and procedures when requested.

• Monitoring/managing the Company Secretarial Inbox.

• Coordinating and assisting with projects as directed on behalf of the Company Secretarial team including research, developing recommendations, planning and task tracking.

• Providing support to the legal team from time to time on legal administrative tasks and/or projects.

• Ensure adherence to good corporate governance principles concerning all Company Secretarial matters.

Qualifications, Experience and Skills Required

• Either CGI part qualified or law graduate.

• Prior experience as a Company Secretarial Assistant or similar within the financial services sector preferable.

• Knowledge of the fund management industry beneficial but not a requirement.

• A commitment to ongoing personal development, training and assuming greater responsibility over time.

• A positive, proactive approach and strong team ethic.

• Accuracy and attention to detail.

• Strong written communication skills.

• Good organisational skills.

• Discretion when handling confidential information.

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