Commercial Assistant (Data Centre Construction)

London

About Nscale

At Nscale, we are building the infrastructure for Europe's AI revolution. Nscale are developing cutting edge sovereign generative AI solutions, powered by a new generation of high performance, sustainable data centres and GPUs built specifically for AI workloads.

Role Overview

We are seeking a highly organised and detail oriented Commercial Administrator to join our growing team supporting the delivery of large scale hyperscale data centre projects. This role is critical in ensuring the smooth administration of commercial, financial, procurement and contract processes across fast paced construction and infrastructure environments.

Key Responsibilities

• Raise and manage purchase orders accurately and in a timely manner
• Support invoice processing and assist in resolving invoice queries
• Track project spending, commitments, accruals and outstanding orders
• Maintain precise and up to date financial and commercial records
• Assist with cost reporting and budget tracking across multiple projects
• Ensure documentation is compliant with internal processes and procedures
• Process and track quotations from subcontractors and suppliers
• Assist with subcontractor payment applications and verify supporting documentation
• Liaise with internal stakeholders and external suppliers to resolve discrepancies and payment queries
• Support procurement activities and supplier onboarding where required
• Ensure supplier records and payment details are maintained accurately

Contract Administration

• Support the administration of contracts related to construction, repairs, and maintenance activities
• Maintain contract registers, supplier records and commercial documentation
• Prepare meeting packs, reports and project documentation for commercial reviews
• Assist the commercial and project teams with document control and correspondence
• Ensure records are stored and managed in accordance with company standards

Stakeholder Support

• Act as a key point of contact for commercial administration queries
• Build and maintain strong working relationships with internal teams, subcontractors and suppliers
• Provide administrative support to commercial managers and project leadership teams
• Support continuous improvement of commercial and administrative processes

What We're Looking For

• Previous experience within administration, finance, procurement or commercial support
• Experience raising purchase orders and supporting payment processes
• Strong attention to detail with excellent organisational and numeracy skills
• Proficient in Microsoft Excel, including trackers, formulas and data management
• Strong communication and interpersonal skills
• Ability to manage multiple priorities in a fast paced environment
• High level of accuracy and commitment to maintaining quality records
• Experience within construction, infrastructure, housing, engineering or the public sector
• Understanding of subcontractor payment processes and commercial procedures
• Experience working within project based environments
• Familiarity with ERP or financial systems

Why Join Us?

• Opportunity to work on industry leading hyperscale data centre developments
• Collaborative and supportive team environment
• Exposure to major infrastructure and construction projects
• Career development and progression opportunities within a rapidly growing sector
• Competitive salary and benefits package
• Hybrid working model offering flexibility and work life balance

About You

You are proactive, organised and thrive in a fast moving project environment. You enjoy working with numbers, systems and people, and take pride in delivering accurate, high quality administrative support that helps projects succeed.

We strongly encourage applications from people of colour, the LGBTQ+ community, people with disabilities, neurodivergent people, parents, carers and people from lower socio economic backgrounds. If there's anything we can do to accommodate your specific situation, please let us know.