Client Services Manager - Dublin/Meath

Employment Type: Full-Time - This position can be based in our Citywest or Dunshaughlin office

The Client Services Manager will support the delivery of care through efficient rostering, relationship management, ensuring client service standards, and workflow efficiency are met. This role is vital in ensuring smooth day-to-day operations, maintaining excellent communication with clients and staff, and supporting the wider team in achieving service delivery goals. The position will also take the lead in cross functional areas including systems, training, and policy-to strengthen internal processes and drive continuous improvement.

This is an ideal role for someone who thrives in a fast paced environment and is eager to grow within a values driven home healthcare organisation.

Key Responsibilities Operations, Scheduling & Client Services

Manage monthly and daily rosters to ensure safe, reliable care delivery, maintaining agreed KPIs, fill rates, and service continuity.

Proactively manage call outs, staff availability changes, and roster optimisation targets.

Act as a key liaison with clients, families, clinicians, HSE contacts, and internal stakeholders.

Ensure accurate, compliant rostering and coding within AlayaCare, maintaining 96% efficiency and 99% accuracy.

Support the integration of new nurse hires, including international staff, into live rosters.

Complete regular quality and compliance audits aligned with internal standards and regulatory requirements.

Recruitment & Onboarding Support

Support the Recruitment Manager by following up with candidates and managing compliance documentation.

Maintain accurate records within Zoho Recruit and support end to end onboarding coordination.

Assist with scheduling inductions and ensuring clinical readiness for service delivery.

Administrative & Cross Functional Support

• Take ownership of assigned projects, from planning and execution to delivery-ensuring alignment with company goals and timelines.
• Participate in office meetings and ensure timely follow up on assigned action items.

Work closely with cross functional teams to ensure strong communication and operational alignment.

Business Growth & Service Expansion

Follow up on new client enquiries and support service onboarding and expansion planning.

Contribute to capacity planning, resource allocation, and regional reviews.

Share insights on market trends and recommend improvements to scheduling and service delivery.

Participate in strategic discussions and support innovation across operations.

Leadership, Projects & Development

Provide day to day guidance and support to operations team members.

Deliver training and mentorship to new starters.

Lead and support process improvement initiatives across operations, systems, and HR (as agreed with Line Manager).

Engage in ongoing professional development aligned with organisational and personal growth goals.

Requirements

• Diploma in Business, Health Care Management, or related field (preferred).
• Minimum of 2 years prior experience in rostering/schedule coordination in a home care or hospital setting.
• Proficient in Microsoft Office Suite (particularly Word and excel).
• Proficient in using CRM or scheduling platforms (e.g. Onetouch, AlayaCare).
• Fluent in English (written and spoken).

Benefits

• Competitive salary package.
• Hybrid working model following successful completion of probation.
• 23 days annual leave.
• Pension scheme and maternity leave benefit .
• Ongoing learning and development support.