Clerical Officer Grade IV

Job Description

On behalf of our client in public health, we are now seeking a Grade IV Clerical Officer for a 6 month fixed term contract. This is a full-time post, 35 hours per week based in Ballycoolin, Dublin 15. The Grade IV Clerical Officer provides administrative support, managing day-to-day office duties and ensuring efficiency and accuracy in their work.

Duties & Responsibilities

Administrative tasks: Manage general office duties like correspondence, filing, photocopying, and handling post.

Record management: Maintain and update records and databases accurately.

Team support: Provide support to a designated supervisor and work collaboratively with other functions to ensure smooth service delivery.

Documentation: Assist in preparing and issuing documentation, reports, and general information to the highest standard.

Knowledge and compliance: Ensure staff are aware of and follow relevant procedures, practices, and legislation.

Confidentiality: Handle all information and service users with confidentiality and discretion.

The ideal candidate will have
Knowledge

• Demonstrate proficient knowledge of IT Skills (including Excel & Word)


• Demonstrate an understanding of relevant legislation & policy


• Demonstrate efficiency in the day to day administration responsibilities associated with this role.


• Demonstrate an understanding of maintaining confidentiality at all times.

Planning & Organisational Skills

• Demonstrate ability to manage own time, meet deadlines and effectively organise workloads.


• Demonstrate a high degree of flexibility with all associated duties.


• Demonstrate evidence of effective planning and organisational skills.

Managing & Developing (Self & Others)

• Demonstrate willingness to up skill in the specific area


• Demonstrate ability to take responsibility and use own initiative including the ability to adapt to change.


• Demonstrate ability to work as part of a team in pressurised environment & make positive contributions to that team.


• Demonstrate self motivation and the ability to motivate others.

Communication & Interpersonal Skills

• Demonstrate excellent clear and concise communication skills, both verbal and written.


• Puts resources in place to promote and improve communication in their area of responsibility.


• Actively listens to others, using questions to check for understanding.


• Facilitates two-way communication up and down the hierarchy.

Job Types: Full-time, Fixed term

Contract length: 6 months