Clerical Officer

Apple Recruitment are recruiting for a Clerical Officer on behalf of the NI Assembly. This role will be
for 6 months with possibility of extension. Hourly rate based on £29,137.
Job Description:
The main duties and responsibilities are:
• Providing high quality customer service to a diverse range of customers, both internal and
external.
• Managing own work to ensure the delivery of objectives.
• Providing accurate information in a professional and helpful manner by referring to
organisational policies and procedures.
• Providing high quality and timely administrative support where required, for example filing
and photocopying, diary management etc.
• Inputting data and maintaining a range of databases, spreadsheets and electronic filing
systems to aid the storage and retrieval of electronic documents.
• Recording and distribution of correspondence, emails, incoming mail / post, monitoring and
managing electronic mailboxes and dealing with routine correspondence accurately and
promptly and forwarding to relevant staff as appropriate.
• Organising and providing support to meetings, events and visits including issuing papers,
ordering hospitality, meeting and greeting external visitors and officials, and responding to
any housekeeping queries that they may have e.g. the format of the meeting.
• Recording information to support the production of minutes and draft minutes
e.g. timings of each agenda item and attendance of witnesses.
• Assisting in gathering and collating information.
• Effectively using Microsoft Office and bespoke internal Assembly software systems and
databases to prepare documents.
• Maintaining hard copy and electronic information systems to ensure a clear and organised
file of all correspondence, papers, minutes, agendas.
• Checking and processing invoices for payment through electronic payment system.
• Complying with all Assembly Commission's staff policies and procedures including Equal
Opportunities and Dignity at Work policies and procedures.
• Carrying out other duties that the Assembly Commission reasonably requires of you.
If you wish to apply or would like more information, please email your CV in Microsoft word
format to Caroline Parker by Friday 15 th You must also include a bullet pointed
synopsis at the top of your CV demonstrating how exactly you meet the Essential Criteria below.

Essential Criteria:
Applicants must, by the closing date for applications have:
1. GCE 'A' level grade A -C in 2 separate subjects and 5 GCSEs grade A -C including English
Language and Mathematics. Applications will be considered from applicants with formal
qualifications of an equivalent or higher standard to those stated; and at least 2 years'
experience in an administrative role of:
a) Using effective oral and written skills to communicate effectively with a diverse range of
people at all levels, including team members, members of the public, customers and
managers.
b) Organising workload and giving attention to detail to produce accurate, high quality work to
deadlines.
c) Experience using Microsoft Office to produce documents, manage correspondence, update
Excel spreadsheets, and publish pre-approved web content.
OR
2. At least 4 years' experience in an administrative role of each of the essential criteria described
at a) - c) above.
Further Details:
Hourly Rate based on £29,137 p.a. = £15.14 per hour
Duration: 6 months with possibility of extension
Date of informal discussions - 20 th May 2026
You must be available to start immediately
This business area offers hybrid working based on business need
Closing date for CV submission to Apple: Friday 15 th

If you wish to apply or would like more information, please email your CV in Microsoft word format
to Caroline by Friday 15 th
Applicants must ensure their CV is accurate and up to date. The CV should include your full
employment history inclusive of dates, all academic achievements and full personal contact details.
Please note only applicants that match these criteria can be considered for the role.
Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple
Recruitment Services is an Equal Opportunities Employer.