Clerical Assistant

Fixed Term/Secondment Opportunity from 6/6/26 until 5/6/27

This is an office-based post within the Histopathology Department (located at the Cotman Centre), which forms part of the Cellular Pathology directorate. The department has a workload of around 83,000 patient requests per year. This presents an opportunity to be part of an excellent team working in a busy, modern, progressive hospital laboratory service.

Histopathology receives and processes patient samples to provide diagnostic reports to hospital clinicians and General Practitioners. This is a good opportunity to learn administrative work practices and work with a committed team of office, laboratory and consultant staff.

The service is currently moving towards a full digital pathology reporting system and has UKAS ISO 15189 accreditation.

Main duties of the job

The role will provide an important supporting role to the medical secretaries and consultant pathologists. Your main duties will include; preparing reports and microscope slides for over 25 multidisciplinary team meetings, filing tasks, handling queries from service users, Histopathologists and lab staff, processing post and sending away referral and research work, some typing work and PC work.

About us

Join us at the Norfolk and Norwich University Hospital and be part of a workforce of over 10,000 staff!

The NNUH is one of the largest NHS trusts in the UK, providing first-class acute care for around one million people, living in Norfolk and surrounding areas. We are a teaching and research hospital, at the forefront of innovation, home to state-of-the-art facilities, such as the Quadram Institute. We are pleased to work closely with the University of East Anglia, providing teaching opportunities for our staff and placement opportunities for their students. We attract some of the best and leading professionals from across the country and are proud that our workforce represents 94 countries from across the world.

We are a friendly, collaborative hospital, working with local services and home to N&N Hospitals Charity.

We can offer you the full range of NHS benefits/discounts and in addition:

• Fast Track Staff Physiotherapy Service
• Multi Faith prayer room at NNUH Colney Lane site
• Discounted gym memberships
• Excellent pension scheme and annual leave entitlement
• Wagestream - access up to 40% of your pay as you earn it
• Free Park & Ride service direct to NNUH Colney Lane site
• Free 24-hours confidential counselling support
• On-site Nursery at NNUH Colney Lane
• On-site cafes offering staff discounts at NNUH Colney Lane
• Flexible staff bank
• Salary Sacrifice schemes including lease cars, Cycle to Work scheme and home electronics

Job responsibilities

• Organising reports and retrieving slides for Multi-Disciplinary Team meetings for a range of specialisms within the trust.
• Liaising with members of staff from other departments and hospitals (via telephone, nhs.net and NNUH outlook).
• Entering patient data on the Pathology computer system.
• Assisting with the collection of data for reports.
• Sorting post, filing and scanning paper reports plus retrieving and filing reports and slides.
• Assisting with typing duties for macroscopic digital dictation (in house training will be given).
• Assisting with laboratory administration duties, if required.

Please view the attached job description for full details of the role and use your supporting statement to confirm how you meet the essential and desirable criteria on the job specification.

If you are considering applying for this post on a secondment basis, please discuss with your Line Manager prior to applying to ascertain whether this could be supported.

Please note that this advertised position, which is part of occupation code 4159 does not meet the UKVI eligibility requirements for a Skilled Worker Visa. The Trust would not be able to issue a Certificate of Sponsorship for this role.

Please note due to high volume of applications for some posts, this post may close before the displayed closing date. We recommend that you apply for this role asap.

Person Specification Experience Skills

• Possess good communication and presentation skills.
• Able to effectively work within a complex multidisciplinary team.
• Ability to show flexibility by performing multiple tasks.

Qualifications

• Good standard of education, good general standard of literacy and numeracy.
• Effective role model, demonstrating NNUH's PRIDE values of People focussed Respect, Integrity, Dedication and Excellence.
• Demonstrates understanding and commitment to Equality, Diversity and Inclusion

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.