Children in Care and Adoption Team Administrator

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Children in Care and Adoption Team Administrator NHS AfC: Band 3

Main area Admin Grade NHS AfC: Band 3 Contract Permanent Hours Part time - 30 hours per week Job ref 383-CHI-7627-26

Site Derbyshire Healthcare Foundation Trust Town Derby Salary £25,760 - £27,476 pa, pro rata Salary period Yearly Closing 12/08/:59

Want to make a real difference and have a truly rewarding career? Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of 'making a positive difference in people's lives'.

We've been rated 'good' overall by the CQC, with some outstanding services. The CQC commented at our most recent inspection on how our colleagues "treated patients with compassion and kindness" and "felt positive and proud about working for the trust.

We are passionate about making equality, diversity and inclusion part of our DNA. We take pride in our "People First Culture" which creates a workplace where everyone feels a genuine sense of belonging, difference is celebrated, and people are comfortable to bring their whole selves to work. We value the richness that comes from having colleagues that are fully representative of the local community. We welcome people who identify as Black, Asian or from a Minority Ethnic background, protected characteristics, and with all backgrounds and experiences.

Job overview

An exciting opportunity has arisen for a part time (30 hours) Team Administrator covering Monday-Friday within theChildren in Care and Adoption Team.

We are looking for an experienced, highly motivated and committed team administrator. You will be a key member of the looked after children service that consists of Community Paediatricians, Nurses and other Multi-Agency Teams.

Main duties of the job

To succeed, you will need excellent verbal, written and interpersonal skills. Develop and maintain administrative systems to support policies and processes.

Undertaking general office duties as required inline with service procedures, working on an electronic patient record system.

Develop and maintain good working relationships with internal and external partner agencies and services.

Comfortable working under pressure, adept at prioritising workloads with the ability to work to tight deadlines. You will be well supported to further your own professional knowledge, skills, and development within this highly specialised area.

An annual appraisal and regular management one to one reviews are provided, as is the chance to attend relevant mandatory and other training pertinent to the role.

Working for our organisation

Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of 'making a positive difference in people's lives'.

DHCFT is an NHS Foundation Trust that strives for innovation and improvement for the service and individuals that work within it.

Our Visionis to make a positive difference in people's lives by improving health and wellbeing.

Our Objectivesare to provide great care, be a great place to work and best use of money.

Our Valuesof People first, Respect, Honesty, & Do your best are why our workforce chose to work for the NHS & DHCFT.

CQC rated us as 'GOOD' overall, commenting on how our colleagues "treated patients with compassion and kindness" and "felt positive and proud about working for the Trust."

Benefits include:

• Commitment to flexible working where this is possible
• 27 days annual leave/year plus bank holidays, increasing to 29 days after 5 years & 33 days after 10 years' service
• Yearly appraisal and commitment to ongoing training
• Good maternity, paternity and adoption benefits
• Health service discounts and online benefits
• Incremental pay progression
• Free confidential employee assistance programme 24/7
• Access to our LGBT+ network, BAME Network and Christian Network
• Health and wellbeing opportunities
• Structured learning and development opportunities

Detailed job description and main responsibilities

Please review the Job Description and Person Specification. To apply, please click APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.

The role will include providing administrative support to the Children in Care Team. Therefore, you must have excellent written and verbal communication skills, together with a good working knowledge of Microsoft computer packages.

You will ideally possess an Admin qualification or equivalent qualification in typewriting/word processing and skills and experience around standards of spelling and grammatical accuracy.

You will need to be able to input data and analyse and complete reports.

ESSENTIAL

DESIRABLE

Qualifications

RSA III Typing or equivalent qualification or demonstrable experience

GCSEs Grade C or above in English

Skilled in MS Office applications - Excel, Outlook, Word, PowerPoint

Previous experience in a healthcare setting.

Knowledge of TPP SystmOne

Experience

• Ability to organise and prioritise own work
• Good Interpersonal Skills
• Experience in the use of databases
• Previous experience within an office/administration environment
• Experience of maintaining robust filing systems (paper and electronic)
• Flexible approach to working practices
• Understanding of the importance of maintaining confidentiality and data protection.

Understanding of the local authority.

SKILLS

Maintenance of filing systems

Excellent verbal and written communication skills

Excellent interpersonal skills by being a team player, but must be able to work on own initiative

Organisational Skills

Geographical Knowledge of Derby & Derbyshire

Values

We provide safe care and support people to achieve their goals

We respect everyone in all we do

We offer high quality services, and we commit to ongoing improvement

We come together to create a culture that is welcoming, open and trusting

We work together to achieve the best outcomes for our people and communities

OTHER ATTRIBUTES

Motivated

Professional approach

Aptitude for discretion when dealing with sensitive and confidential information

Requirement to maintain confidentiality

Emotional resilience and stress management techniques when dealing with distressing information

Non-judgemental positive attitude towards service receivers and carers

Positive and upbeat attitude and disposition

Ability to travel to other premises to attend and/or support trust meetings.

Person specification Qualifications

• RSA III Typewriting or equivalent
• Educated to GCSE standard, to include English, Grade C or above (or equivalent qualification or demonstrable experience).

Experience

• Understanding of confidentiality
• Good working knowledge of Microsoft packages, (Word, Excel, Powerpoint and Outlook)
• Excellent communication skills (written and oral)
• Excellent organisation skills Ability to prioritise workload and meet timescales

Additional Information

Flexible Working

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for our service and for you. Speak to us about how we might be able to accommodate a flexible working arrangement whether that's job share, part time or another flexible pattern.

Disability Confident Employer

The Trust is a Disability Confident Employer. If you require any reasonable adjustments to support you in the recruitment process please let us know.

If you require any support in completing the application form please do not hesitate to contact the Recruitment Team option 1, option 1 or email and we will be happy to provide assistance.

DBS Checks

The cost of undertaking a DBS (Disclosure and Barring Service) disclosure will be met by the individual. The Trust will meet the initial costs of the disclosure which will be deducted from your first month's salary.

This job may close early if a large number of applications are received. You are advised to submit your application as early as possible to avoid missing your chance to apply.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Information about joining our bank of temporary workers

Information on the support and education we provide to junior doctors during their years of clinical training

Information about the agreed set of commitments that employees can each expect from the Trust, and give in return