Catering Coordinator

Ready to race ahead in your career? Plug into our team as a Catering Coordinator and power up our mission!

About Formula E:

Formula E, the world's fastest-growing sport, is redefining motorsport with a bold focus on innovation and sustainability.

Hosting over 100 races in iconic cities globally and backed by top manufacturers like Porsche, and Jaguar, we feature elite drivers and cutting-edge EV technology. As the world's first sport certified Net Zero Carbon from inception, Formula E combines thrilling entertainment with a mission to advance sustainable progress, inspiring a global fanbase with our high-performance brand new GEN3 EVO race car capable of 0-60mph in 1.82 seconds (0-100kph in 1.86s).

Using the spectacle of sport, we are sending a powerful and meaningful message to help alter perceptions and speed-up the switch to electric mobility.

Welcome to the home of Global Electric Street Racing. The Role:

Are you an organised event or hospitality professional looking to build your career in international motorsport? We're looking for a Catering Coordinator to join the Formula E Catering team to help deliver exceptional food and beverage operations across our global race calendar.

You'll support the planning and delivery of catering services for our Paddock, Fan Village and Premium Experience areas. This is a varied role combining event administration, supplier coordination and on-site event delivery, ensuring catering operations run smoothly before, during and after each race. You'll work closely with internal teams, catering partners and suppliers to maintain accurate event information, coordinate logistics and provide on-site operational support at races around the world.

• Event Planning & Administration: You will support the team in coordinating catering requirements and race-by-race planning for multiple Formula E events throughout the season. Responsibilities include maintaining accurate event documentation, databases, and meal booking systems, as well as formatting menus and collating vital allergen and food compliance information.
• Supplier & Internal Coordination: You will act as a key point of contact for catering partners and suppliers throughout the planning process, including managing accreditation and supporting contractor onboarding with up-to-date operational resources. Additionally, you will liaise with internal departments like Event Experience, Premium Experience, and Finance to ensure timely delivery, while raising purchase orders, monitoring invoices, and tracking expenditures against departmental budgets.
• Event Readiness & Delivery: You will manage vendor compliance by collecting and verifying allergen details, health and safety records, and HACCP documentation in collaboration with the F&B Operations Manager. Additionally, you will maintain the Fan Village Production Book with race-specific details and provide vital on-site problem-solving-handling everything from accreditation and menu proofing to logistical support and monitoring catering standards-to ensure a high-quality guest experience.
• Continuous Improvement: You will help maintain operational procedures, templates, and planning documents to ensure consistent delivery and smooth execution throughout the season.

What we're looking for in you:

• Organised & Detail Focused: Highly organised and detail-oriented, you possess strong administration skills and the ability to manage multiple priorities accurately within a fast-paced environment.
• Hospitality & Event Experience: While not essential, ideal candidates will have operational event experience, particularly within catering, greenfield environments, international settings, or motorsports. A food hygiene certificate is also highly beneficial.
• Strong Communicator: You will excel at building positive working relationships with colleagues, suppliers, and contractors, while confidently coordinating information across multiple stakeholders.
• Practical & Proactive: Thriving in both office and on-site environments, you are comfortable adapting to changing priorities and finding practical solutions during live event operations. Ultimately, this role is primarily administrative with hands-on, on-site operational support required.
• IT & Financial Administration: You are confident using Microsoft Office, particularly Excel, and feel completely comfortable working with databases, purchase orders, and financial administration.
• Flexible & Willing to Travel: You will be happy to travel internationally throughout the Formula E season, dedicating a minimum of 50 days per year to global event travel.

What's in it for you?

• 25 days' annual leave, Birthday day off and Wellbeing leave
• Opportunity to extend your stay if travelling for a race event
• Health Cash Plan and access to the Aviva Digital Workplace app
• Enhanced Parental Leave
• Flexible Bank Holidays
• Paid volunteer and carer's leave
• Cycle to Work and Electric Car Scheme
• Formula E store discount
• Regular social events and employee working groups

This is a hybrid role and you'll be required to do 3 days a week in our Hammersmith London office.

The closing date for this role is 31st July, however if we receive a high volume of applications we may close it early.

At Formula E, we are building a culture where every voice matters, every perspective accelerates progress, and every individual is empowered to rise, contribute boldly, and shape a better world - together. We will provide equal opportunities regardless of an individuals' protected characteristics. We believe in attracting and retaining diverse talent to strengthen our global vision with a variety of experiences, backgrounds and perspectives.

Our mission is clear. The message is simple. Whoever you are. However you live. Whatever you believe. Formula E. For the Future. For Everyone.

We'll see you at the starting line!

VAMOS!