CATERING ADMINISTRATOR

CATERING ADMINISTRATOR Salary: £29,999 per annum Working Hours: Permanent, Full Time, 40 hours per week, Monday to Friday Location: Cheltenham, Gloucestershire Excellent benefits package including
2.5% Golden Hello payment on commencement of employment and up to £2,000 annual retention bonus subject to eligibility criteria (pro-rata for part time employees), subject to achieving and maintaining clearance requirements.

G4S Facilities Management are looking for a Catering Administrator for a full-time, permanent position in Cheltenham.

This role operates Monday to Friday, with shifts scheduled between 6:30am and 5:30pm.

This role provides vital support to the Catering Lead by managing core financial administration-including cash handling and function invoicing-alongside F&B stock control and complex diary management.

As a professional first point of contact, you will ensure departmental efficiency through proactive coordination, month-end reconciliations, and diplomatic stakeholder engagement.

Key Responsibilities

• Executive & Operational Support: Provide high-level support to the Catering Lead, including report generation, professional documentation, and formal minute-taking.
• Manage complex diaries and team holiday schedules to ensure seamless operational coverage.
• Information Management: Oversee the organization of digital and physical filing systems for peak efficiency.
• Act as a diplomatic ambassador for the company, resolving client and customer enquiries professionally.
• Financial & Revenue Management: Manage all cash handling, banking, and internal recharges with high accuracy.
• Month-End Coordination: Facilitate the full accounting cycle and ensure the timely completion of function invoicing.
• F&B Inventory & Supply Chain: Maintain full control of F&B inventory to ensure accuracy and minimize waste.
• Track F&B invoices from receipt to payment, acting as the primary departmental advocate during final reconciliations.
• Compliance & Communication: Ensure strict compliance with all company policies, Health & Safety protocols, and regulatory requirements.
• Drive departmental projects, including POS (Point of Sale) maintenance and system updates.
• Draft and distribute all internal updates and formal customer correspondence.

Essential Qualities

• A collaborative professional with impeccable standards and a proactive, solutions-oriented mindset.
• Proven ability to manage multiple workstreams and navigate competing priorities with a calm, analytical, and efficient approach.
• Exceptional organisational capabilities combined with a resourceful, creative outlook and the interpersonal skills to engage effectively with stakeholders at all levels.

Desirable

• Proven administrative expertise in the Catering/F&B industry, with a deep understanding of contract catering operations and the ability to manage sector-specific challenges.

Benefits

• 2.5% Golden Hello payment on commencement of employment.
• £2,000 annual retention bonus.
• 25 days holiday plus bank holidays.
• Progression, training and development catered to you.
• Refer A Friend incentives.
• Company pension scheme with employer contributions.
• G4S Life Assurance Scheme.
• Subsidised healthcare plan.
• Charity work - Match-IT and Payroll Giving.
• Confidential Counselling Services 24/7 support specialising in health and medical.
• Discounts on high street shops and brands including several leading high street brands, retailers and travel suppliers.

Please be aware that due to the nature of the business security clearance to a high government level will be required.

G4S is the International business of Allied Universal, the world's leading security and facility services provider and trusted partner to more than 400 of the Fortune 500. Allied Universal delivers unparalleled customer relationships, innovative solutions, cutting-edge smart technologies and tailored services that enable clients to focus on their core businesses.

With operations in over 100 countries and territories, Allied Universal is the third largest private employer in North America and seventh in the world.

Annual revenue is approximately $23 billion.

There is no greater purpose and responsibility than serving and helping to safeguard customers, communities and people.

For more information, visit

In the UK, the company has an extensive network of offices and more than 31,000 employees.

Jobs are provided by the Find a Job Service from the Department for Work and Pensions (DWP).