Business Support Officer - Security/SHE (FTC 12 months)

We are looking for a Business Support Officer (BSO) to provide essential administrative and operational support to our Security and Health & Safety teams within the UK Support Function.

Role Overview

This is a 12 month fixed term contract based in our Stevenage office, with occasional travel to other sites. The BSO will support the VP Group Security, Head of UK Security, UK SHE Manager and their teams, ensuring smooth diary management, travel arrangements, expense processing and communications.

Key Responsibilities

• Provide proactive, accurate PA support to senior leadership and their first reports.
• Manage complex diaries, international and domestic travel, and expenses.
• Assist new starters within the Security team and support onboarding activities.
• Handle shared inboxes, gifts, hospitality, and donations & sponsorships.
• Oversee invoicing and PO processes, keeping trackers up to date.
• Plan and coordinate comms & engagement activities (e.g., WeLink communities, Intranet updates).
• Maintain spreadsheets, PowerPoint presentations and Word documents accurately.
• Facilitate external visits, events and meetings, participating as required.
• Maintain a high level of stakeholder engagement and relationship building across Security/SHE and the wider business.
• Actively look for opportunities to improve efficiencies in working practices and processes.

Qualifications & Skills

• Proven experience in PA or Business Admin Support, managing complex diaries, travel, meetings and expenses.
• Strong organisational, communication and multi tasking skills with a focus on detail and confidentiality.
• Resilience, adaptability and the ability to prioritise workload effectively.
• Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with corporate tools.
• Eagerness to learn, extend responsibilities, and become a knowledge point of contact within the team.
• British Citizen or British/Dual Nationality (security clearance required).

Benefits and Remuneration

• Salary: £28,000 (plus bonus and benefits).
• Company bonus up to £2,500 based on performance.
• Pension: up to 14% employer contribution.
• Paid overtime opportunities.
• Flexi leave up to 15 days plus mandatory benefits.
• Enhanced parental leave up to 26 weeks.
• On site facilities including subsidised meals, free car parking and more.
• Healthcare Cash Plan for everyday health expenses.

Working Conditions

Hybrid working arrangement: blend of remote and office work, 2-3 days onsite per week with flexibility based on workload.

Security

All successful candidates will need to undergo HMG Basic Personnel Security Standard checks (BPSS). Nationality and work right restrictions may apply.