Business & Executive Assistant to CEO

Location: Rome, Italy

Work mode: Full-Time On-site with Travel Flexibility

An Italian leading company in the ICT Consulting sector is looking for a highly motivated and skilled Business & Executive Assistant to the CEO to strengthen the strategic and operational support at the top level of the organization. If you're looking for a role that offers exposure to top management, strategic involvement, and the opportunity to make a tangible impact, we'd love to hear from you

The ideal candidate has strong business acumen and at least 2 years of experience in executive support roles, preferably in dynamic, international environments. The role requires both operational excellence and the ability to act as a trusted advisor and business partner to the CEO, ensuring alignment, follow-through, and impact across key company priorities.

Your Role

As a Business & Executive Assistant to the CEO, your responsibilities will include:

• Providing strategic and operational support to the CEO across meetings, communications, and project follow-ups.
• Participating in key internal and external meetings, drafting notes, and ensuring alignment with first-line managers and stakeholders.
• Managing the CEO's complex calendar and coordinating meetings across multiple time zones.
• Organizing and handling international travel logistics, including itineraries, documentation, and accommodations.
• Acting as a Point of Contact between the CEO and internal/external stakeholders, ensuring professionalism and confidentiality.
• Drafting and editing reports, presentations, and communications on behalf of the CEO.
• Coordinating high-level meetings, events, and internal communication flows.
• Ensuring follow-up on strategic actions and deliverables, keeping priorities on track.

Your Profile

• Degree in Economics, Business Administration, or related fields
• Fluency in Business English (Portuguese is a plus)
• Availability to travel nationally and internationally with short notice
• Strong experience in supporting C-level executives
• Experience in a consulting or technology-driven environment
• Excellent proficiency in Microsoft Office Suite (especially PowerPoint and Excel)
• Outstanding organizational and multitasking skills
• High level of discretion, reliability, and ability to handle confidential information
• Proactive attitude, problem-solving mindset, and strong interpersonal communication