Business Administrator (Maternity Cover - 10 Month FTC)

Role Overview

We are looking for a confident, proactive and approachable Business Administrator to take ownership of the day-to-day running of our office and support wider business operations.

This is a varied, hands-on role covering office coordination, facilities and maintenance, Health & Safety compliance, fleet administration, and software subscription licensing and contract support. You'll play a key role in keeping the office running smoothly, building strong relationships across the business, and ensuring high standards are maintained at all times.

Key Responsibilities Office & Business Support

• Take ownership of daily office operations, ensuring a well-organised, all areas are tidy & presentable, professional and welcoming environment
• Act as a friendly and confident first point of contact for staff, visitors and external contacts
• Manage reception, meeting rooms, kitchen areas and office supplies
• Handle calls, emails, post and general correspondence
• Welcome visitors and provide office tours for new starters
• Organise internal meetings, events and team activities, working closely with the Communications team
• Proactively support teams across the business, anticipating needs and keeping things on track
• Maintain accurate records, documentation and internal systems

Facilities & Maintenance

• Manage relationships with contractors and suppliers (cleaning, maintenance, H&S, etc.) to maintain high office standards
• Coordinate planned preventative maintenance and reactive repairs
• Own and track servicing schedules, inspections and compliance certifications
• Ensure office facilities, shared spaces and supplies are consistently well maintained

Health & Safety & Compliance

• Take ownership of key Health & Safety processes and compliance activities
• Coordinate routine checks including fire alarms, emergency lighting and first aid supplies
• Support audits, inspections and risk assessments, ensuring actions are followed through
• Maintain accurate H&S documentation, audit logs and compliance records
• Work with external H&S advisors to ensure all required standards are met

Fleet Administration

• Maintain accurate vehicle records including servicing, MOTs, insurance and compliance
• Coordinate servicing, maintenance and supplier communication
• Work closely with internal teams to ensure smooth fleet management

Subscription Licence & Contract Support

• Support the preparation and issuing of software subscription and maintenance order forms
• Maintain accurate and up-to-date records of licences, contracts and documentation
• Proactively track renewal dates, ensuring deadlines are met and nothing is missed
• Work closely with internal teams to ensure alignment on licensing and contract status
• Support reporting and general contract administration

Finance Support

• Assist with employee expenses and general finance administration

About You

• Previous experience in an office administration or business support role
• Confident, approachable and able to communicate effectively with people at all levels
• Proactive, organised and comfortable taking ownership of responsibilities
• Comfortable taking the lead and making decisions within your remit
• Strong attention to detail, particularly with documentation and compliance
• Able to manage multiple priorities in a fast-paced environment
• Friendly, professional and naturally helpful
• Good working knowledge of Microsoft Office
• Experience with facilities, Health & Safety, fleet and contract administration
• Experience with SAP Business by Design is advantageous
• Good eye to details and great customer skills

Benefits

• Competitive salary
• 30 days holiday (including Bank Holidays)
• Pension scheme
• Employee Assistance Programme & Life & leadership Coaching
• Training and development opportunities
• Free on-site parking when available
• Opportunity to join a growing global technology company
• Bright Exchange Perks & Discounts
• Bracknell BID Perks & Discounts

Important Information

• 10-month fixed-term contract (maternity cover)
• Potential for future opportunities depending on business needs
• Applicants must have the right to work in the UK (no sponsorship available)