Business Administrator

Business Administrator

The closing date is 09 August 2026

Band 3 Administrator Staff Flu Vaccination Campaign (Fixed-Term Contract)

Join our Staff Flu Vaccination Team and help support the successful delivery of this year's flu vaccination campaign.

We are looking for an organised and proactive Band 3 Administrator to join our Occupational Health team on a fixed-term contract from mid-September to mid-December.

This is an excellent opportunity to contribute to an important staff wellbeing programme by providing administrative support throughout the Trust's annual flu vaccination campaign.

About You

You will:

• Have excellent organisational and communication skills.
• Be confident managing email enquiries and administrative processes.
• Have good IT skills and experience using Microsoft Office applications.
• Be able to work independently and as part of a team.
• Demonstrate attention to detail and the ability to prioritise workload effectively.

What We Offer

• A friendly, supportive and experienced team.
• Full training and ongoing support.
• The opportunity to contribute to an important staff health initiative.
• Full-time and part-time hours may be considered.

Main duties of the job

• Monitor and respond to email enquiries relating to the flu vaccination programme.
• Signpost clinical queries to the appropriate clinical lead.
• Support data collection, reporting and record management.
• Assist with clinic administration and campaign communications.
• Undertake a range of administrative tasks to support the smooth and effective delivery of the flu campaign.

About us

Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services. We are dedicated to delivering compassionate, high-quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight.

With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do. Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients. By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve.

Our Trust unites services from Southern Health, Solent NHS Trust, Isle of Wight NHS Trusts community and mental health teams, as well as Hampshire CAMHS, originally part of Sussex Partnership NHS Foundation Trust. This transformation enables us to deliver more seamless care across the region, ensuring that patients receive the right support, in the right place, at the right time.

Join us as we embark on this exciting journey to shape the future of healthcare across Hampshire and the Isle of Wight. We are deeply committed to our CARE values of compassion, accountability, respect, and excellence, and offer outstanding opportunities for career development, training, and collaborative working.

Job responsibilities

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

Person Specification Qualifications

• GCSE English and Maths level 4/C or above, or a good standard of general education
• RSA 3 Typing or Equivalent
• Business and Admin NVQ Level 3 equivalent
• I.T skills and knowledge

Experience

• Experience of administrative work
• Experience of maintaining filing systems and collating information
• Experience of working in a customer-focused environment
• Experience of dealing with the public
• Proven experience of using Microsoft Word and Excel
• Experience of working in a changing environment and the ability to amend and introduce new systems of working

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Hampshire and Isle of Wight Healthcare NHS Foundation Trust

£24,625 to £25,674 a yearbased on full time hours