Business Administrator

NeoVac is building a new ground breaking LNP platform to deliver better mRNA vaccines and treatments for various diseases. At NeoVac, we envision a world where mRNA vaccines and treatments are available to everyone and everywhere.

A new opportunity has arisen for a full time permanent Business Administrator to provide comprehensive administrative and operational support across NeoVac. The role ensures the smooth day to day running of the business by supporting leadership, HR, recruitment, travel, and office operations.

Responsibilities & Duties

• Provide day to day administrative support to senior leadership and the wider business.
• Manage correspondence, shared inboxes, and internal communications.
• Coordinate meetings, prepare agendas, and organise documentation for projects and grants.
• Assist project leads with documentation, contract management, and tracking the status of new project ideas.
• Coordinate recruitment administration, including CV management, interview scheduling, and candidate communication.
• Arrange UK and international travel, accommodation, and conference bookings.
• Organise internal events such as team days, training sessions, and company lunches.
• Support expense processing and liaise with finance regarding invoices and payments.
• Maintain accurate records and document control in shared systems.
• Take on additional administrative duties as needed.

Education & Experience

• Proficient in Microsoft Office (Outlook, Word, Excel, Teams).
• Proven experience in an administrative, business support, or operations role.
• Previous experience supporting senior stakeholders is desirable.
• Experience in a start up (pharma, healthcare, scientific, or similar) is an advantage.
• Experience with recruitment coordination, HR administration, or event planning is desirable.

Required Skills & Abilities

• Energetic and hands on, with the ability to take initiative and operate independently.
• Excellent organisational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem solving skills.
• The ability to manage multiple tasks, projects, and schedules simultaneously.
• Ability to prioritise tasks and delegate when appropriate.
• Ability to function well in a high paced environment.
• High level of discretion when handling confidential information.

Application Form

First name

Last name

Email

Phone

Position

Right to Work Check

What right to work document do you have? (E.g. British/EU National Passport, Biometric Immigration Document, etc.) Please provide the expiration date for Biometric Immigration Document and state the type of BRP.

What is your remuneration expectation? Please give as much details as possible (salary, bonus, pension, etc.)

Notice Period (from previous job)

Start Date

Should you be selected for the role, when is the earliest you can join?

Travel to work - will you be able to make it?

If you are selected for the role, your normal working hours will be 09:00 -17:00 at NeoVac Ltd, Unit 1&2 West, 127 Olympic Avenue, Milton Park, OX14 4SA

Do you have an unspent criminal conviction?

Yes

No

Have you had any IVA's? Individual Voluntary Arrangement is an agreement with your creditors to all or part of your debts. You agree to make regular payments to an insolvency practitioner, who will divide this money between your creditors.

Yes

No

Have you had any legal proceedings? Legal proceedings are proceedings brought by or at the instigation of a public authority, and an appeal against the decision of a court of tribunal.

Yes

No

Have you had any CCJ's? A county Court Judgement is a type court order in England, Wales and Northern Ireland that might be registered against you if you fail to repay money you owe.

Yes

No

If yes, please provide more information:

Under the Data Protection Regulation, we may retain your interview/assessment results for a reasonable period of time. Are you happy for us to consider your application for other positions within the organisation?