Business Administration

Brainkind is a charity that aims to improve the lives of people with brain injuries in the UK. Our assessment centres, rehabilitation units and hospitals use expert neurorehabilitation to support people to regain the skills they have lost. We treat people with a range of brain injuries - sustained through trauma, illness, substance abuse and more - to recover and meet their personal goals. Our employees are incredibly passionate about the jobs they do - you will find a strong team spirit across our services and amazing colleagues who always pull together and look out for each other.

Business Administrator

Location: Shinewater Court, Eastbourne

Main Purpose

To assist in the running of the Service/Unit/Department in terms of operational, administrative and financial effectiveness, within the policies determined by Brainkind and within budgets, which will be prepared locally and agreed centrally.

Main Tasks and Responsibilities

• Establish and monitor timely and efficient office systems using Microsoft Office
• Carry out supervision and assist with the development of secretarial, administration and reception staff as necessary under guidance from the Service / Area Manager(s)
• Ensuring IT policies and procedures are followed and up to date
• Manage and monitor invoicing, debts, month end accounts and daily banking systems
• Manage, monitor and audit service payroll systems
• Set up and maintain systems for managing and monitoring all aspects of income and expenditure including a capital expenditure plan and monthly spending
• Produce management reports and statistics
• Ensure people we support funding, benefits, income and expenditure are audited on admission and monitored ongoing in accordance with agreed requirements
• Manage cheque request system and maintain Asset register
• Monitor agreements and contracts and ensure they are kept up to date
• Ensure people we support funding is regularly reviewed and all information is kept up to date
• Manage and monitor fee invoicing, petty cash, reconciliations for accounts, credit control, month end processes and banking systems where necessary and if required
• Assist with the marketing of the service ensuring costs and marketing information are sent out on a timely basis

About You

• Previous experience of working in a care environment
• Previous experience of managing electronic/computerised invoice systems
• Ability to problem solve and work to deadlines
• Previous experience of setting up and maintaining office systems
• Experience of working within an environment requiring confidentiality
• Previous experience of setting up and using Databases
• Previous experience of developing and using spreadsheets

Rewards

• A competitive Salary of £31,279.58 per annum
• 38 days annual leave inclusive of bank holidays
• Access to our Employee Assistance Programme (EAP)
• Excellent training and support
• Group life assurance
• Free parking
• Company Pension
• Long Service and Staff Awards

Our Commitment to Equality and Diversity

Brainkind are a Disability Confident Employer. As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy. Brainkind is committed to promoting a diverse and inclusive organisation. It is a place where we recognise, celebrate, and live our values which includes offering a range of inclusive employment policies and staff engagement forums to support employees from all backgrounds.

Compliance Checks

All successful candidates are subject to compliance checks including 3 years of checkable references and DBS/PVG checks.