Building Safety Administrator

Job Role: Building Safety Administrator (2 years FTC)

Location: Worcester

Hours: 35 hours per week - 9am to 5pm, Monday to Friday

Main Purpose of the Role

As a Building Safety Administrator, you will provide essential administrative support to the Statutory Compliance Manager on a major investor client contract. Your responsibilities include ensuring that all Government Funding applications related to Building Safety Defect remediation works are accurately tracked, managed, and coordinated across the client portfolio. You will maintain precise records for buildings where the client is not the direct applicant, obtain up to date status updates from stakeholders, and upload information to the central database promptly, managing follow ups to prevent delays or missed updates. Your work will require effective workload management, strong organisational skills, and a focus on maintaining high levels of data accuracy while identifying and escalating risks promptly. This role reports to the Statutory Compliance Manager.

Main Responsibilities

• Ensure all records for the projects are maintained, up to date, and include a full audit trail of evidence and correspondence.
• Liaise between internal and external stakeholders to gather information, collate and upload to the application portal on time, and proactively chase outstanding information where required.
• Provide monthly reporting, both internally and for the applications, and coordinate timely delivery to relevant stakeholders.
• Maintain records for projects that the client does not directly manage, liaising with appropriate agents to obtain updates and log them against the correct asset and project workstream.
• Collate, record, authorise, and pass invoices for Government funding to payment, updating the relevant portal accordingly.
• Maintain accurate Excel trackers to enable ad hoc reporting for each remediation stage and data analysis from internal data systems.
• Ensure data held within the customer and asset database is accurate and update records where applicable.
• Report to the Statutory Compliance Manager regularly on areas that need escalation, such as delays, missing documentation, or emerging compliance risks.
• Review data regularly and highlight areas of potential non compliance.
• Support continuous improvement of administrative processes, templates, and reporting tools to enhance efficiency and data quality.

Experience

• Excellent verbal and written communication skills.
• Strong organisational and time management skills, efficient in maintaining electronic administration and record keeping.
• Ability to proactively manage workload in a high paced, high pressure environment with clear deadlines.
• IT literacy in Microsoft Office, especially high level working knowledge of Excel.
• High level of accuracy and diligence.
• Experience inputting data into systems and maintaining high data integrity.
• Ability to analyse basic data and produce appropriate reporting.
• Desire to learn new systems and legislation to keep clients up to date with changing remediation requirements.
• Experience in an administrative role within an office environment.
• Understanding or background in the Property Management sector, familiar with government funding schemes, legislation, and application portals.
• Experience working within regulated or compliance driven processes.
• Experience maintaining and inputting data into various systems and reconciling data across different sources.
• Well developed organisational skills.
• Ability to work quickly and accurately to meet tight deadlines.
• Proactive attitude, confident assessment of value adding opportunities.
• Enthusiastic collaborator with a can do attitude and ownership mindset.

Equal Employment Opportunity: We welcome applications from all qualified candidates and provide equal employment opportunities to all, regardless of background. If you require adjustments or support during the recruitment process, please let us know.