Billings and Collections Coordinator

Overview

Billings & Collections Coordinator - London US Law Firm Hybrid

My client is seeking a highly organised and proactive Billings & Collections Coordinator to join their London finance team. This role plays a key part in supporting partners with billing, collections and matter management. It's a great opportunity for someone who enjoys a varied workload with strong partner interaction.

Billing & Collections

• Preparing monthly bills in line with firm policies and UK VAT requirements, ensuring accurate posting, partner approval and timely delivery to clients
• Uploading e bills and supporting on e billing where needed
• Reviewing client/matter opening details and ensuring engagement terms are accurately
• Monitoring WIP and prompting billing activity
• Scheduling regular inventory review meetings with designated partners and summarising actions
• Processing time transfers and maintaining accurate records
• Providing weekly WIP updates to clients when required
• Liaising with clients regarding outstanding invoices, ensuring issues are resolved promptly and updating the firm's collections system
• Processing write offs in line with firm policy and supporting audit requests for AR and WIP

Legal Cashiering Support

• Providing cover for the Legal Cashier two days per week and during holidays
• Reviewing and processing client-account payment requests, ensuring compliance with firm policies and the Solicitors Accounts Rules
• Obtaining appropriate approvals and entering authorised payments into online banking
• Assisting with ad hoc cashiering tasks such as bank reconciliations and clearing residual balances

Skills & Experience

• Law firm billing & collections experience
• Strong working knowledge of Aderant, or similar finance system, as well as Excel
• Confidence dealing with partners, clients, and senior stakeholders
• Strong written and verbal communication skills