Billing Assistant

My client a boutique law firm are seeking a Billing Assistant to support our finance team on an initial six-month fixed term contract. This role is crucial for ensuring the accurate and timely preparation of client invoices and offers an excellent introduction to legal billing practices within a supportive environment.

Day-to-day of the role:

• Billing Preparation and Processing:
  • Prepare draft bills for fee earner review, ensuring alignment with client agreements and billing guidelines.
  • Finalise and issue bills to client's post-approval, manage client-to-office transfers, and handle credit notes and adjustments.
• Disbursement Management:
  • Record, verify, and process disbursements with correct VAT treatment, and resolve any related queries.
• Client-specific Billing Requirements:
  • Prepare and submit invoices through client billing portals in required formats, ensuring compliance with specific billing arrangements.
• Billing Administration and Record Keeping:
  • Maintain accurate billing records and schedules within the practice management system and ensure clear audit trails by filing invoices and supporting documentation.
• System Maintenance and Data Quality:
  • Maintain accurate client and matter data, support system updates, and test new billing functionalities.
• Month-end and Reporting Support:
  • Assist with month-end billing runs and revenue reporting, and coordinate billing schedules to meet deadlines.

Required Skills & Qualifications:

• Previous legal billing or accounts experience, ideally within a professional services or legal environment.
• Minimum education: GCSE level in English and Maths; A-Level or relevant qualifications are desirable.
• Understanding of time recording, billing principles, and VAT in the context of legal services.
• Proficiency in Microsoft Excel, Word, and Outlook; familiarity with e-billing systems and client portals.
• Excellent communication skills, strong numeracy, and a high attention to detail.
• Ability to prioritise multiple tasks, meet tight deadlines, and remain calm under pressure.

Personal Attributes:

• Strong relationship-building skills, collaborative, and promotes firm values.
• Proactive, self-motivated, and adaptable with a solutions-focused mindset.
• Discreet and professional, able to handle sensitive information appropriately.

The Opportunity for You:

This role offers a chance to develop further technical and sector-specific knowledge in legal billing practices within a dynamic and supportive environment.

9am-5.30pm working hours

Please note the role is in 2 days in the office and 3 from home.