Bidding Manager

Position status: This opportunity is for a secured role that is due to commence in August subject to approval. If you would like to be considered as we progress with this position, please click to apply.

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site .

Within our consult business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

Our values shape the way we consult and define the people we want to join us on our journey, they are:

• Safety first - Going home safe and well

• Client focus - Deliver on our promise

• Integrity - Always do the right thing

• Create opportunity - For our people to excel

Plans and leads the delivery of bids and proposals, following the Mace bid process, to high quality and accurate tender responses in line with the company's brand, position and processes with a focus on infrastructure bidding. Translates win strategies and business objectives into smart, compelling, consistent, customer-focused, error-free documents and presentations, project managing activity through department bid plans and escalating risk to bid leader/board where required. Bid manager leads and contributes to improvement activities and projects that improve Mace's ability to win work as directed by their line manager.

You'll be responsible for:

• Guides bid stakeholders in the analysis of client's goals, drivers and ambitions, client's technical and commercial targets, market and competition analysis, aligned with governance standards (e.g. Go No-Go, Golden Rules Review etc) is in place.

• Facilitates workshops with the wider bid team to develop a compelling proposition.

• Works with Marketing and Communications teams and other stakeholders to develop and execute external communications and account based marketing activities.

• Analyses tender documentation to review, analyse and support relevant tender priorities, adhering to bid process.

• Undertakes detailed client/project/scope/stakeholder/competitor research to better understand opportunities.

• Champions the strategy within the entire bid team.

• Analyses tender documents to define client requirements, deliverables, set deadlines and owners.

• Owns the bid programme, highlighting interdependencies and monitoring/reporting on progress.

• Leads internal and external progress meetings - bid kick off/regular progress meetings, supporting the bid team through mid-bid/site/progress meetings.

• Engages with external consultants/SMEs.

• Appropriate dissemination, communication of client tender clarifications and facilitation of appropriate action in response.

• Gathers and issues clarifications required to the client.

• Managing inputs and outsourcing to support bid production, including 4D visualisation, media/microsites and external printing (as required).

• Takes a proactive lead role in the writing of standard content/CVs/project profiles - closing gaps where possible by interviewing/questioning relevant parts of the business, proof/copy edits responses to ensure compliant.

• Ensures all required reviews and adjudication/sign-offs are achieved in line with internal processes.

• Takes the lead in the bid programme, ensuring content is fully compliant, quality checked to deliver a bid to deadline.

• Facilitate storyboarding of presentations, creates additional supporting content - printed models/video/large-format printing, capturing all new content within the Work Winning Content Hub (Aftercare).

• Leads or supports (as directed) improvement activities and projects which may be focused on improving work winning team performance, or competence and capabilities, including lessons learnt/best practice.

• Shares best practice and experience with the global bidding community within Mace and with peers via networks such as the APMP.

• Works collaboratively towards the common goal of net zero carbon transition, and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

You'll need to have:

• Strong organisational and project management skills.

• Very high standard of written English, skilled in editing copy to correct grammar, spelling and punctuation with the ability to shape compelling responses.

• Skilled to manage delivery through colleagues, including technical employees at all levels, bid colleagues, marketing and communications and external suppliers.

• Proficient in the use of Microsoft; Teams, SharePoint Word and Powerpoint.

• Proficient in the use of Mural or similar online whiteboarding tools.

• Proficient in the use of the Qorus bid management tool.

• Empathy - guardian of client drivers.

• Influence - ability to lead the room.

• Strong commitment to internal stakeholder care.

• Proactive, positive and organised.

• Confident at communicating at all levels.

• Strong attention to detail and error-free delivery.

• Flexible and open to changing priorities and managing multiple tasks simultaneously within compressed timeframes.

• Ability to establish and maintain cooperative working relationships with team, colleagues and consultants/suppliers and stakeholders in a professional, consistent manner.

• Ability to exercise judgment to solve tactical problems where the answer is not apparent.

• Consistently professional appearance, attitude and approach.

• "Brand ambassador" mind-set.

• "Service to the business" way of thinking.

• Extensive writing experience in a professional and/or journalistic environment.

• Demonstrable project management experience.

• Experience translating business/brand strategy to content/communications.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.

Please remember the Employee Referral Scheme and if there are any talented people you can recommend, just click the button and use the 'Refer a friend' feature found within the relevant job.