Bid Co-Ordinator

The role supports the coordination of complex public-sector procurement bids for UK and international clients by managing bid processes, schedules, documentation, and contributor inputs. Working under the direction of the Bid/Sales Manager, the role ensures that bid activities progress smoothly, deadlines are met, and submissions are compliant, accurate, and professionally presented.

The role may also provide administrative and operational support to the Sales and Project teams and will cover selected Office Manager and Project Manager responsibilities during periods of absence

PRINCIPAL ACCOUNTABILITIES

• Support the coordination of the full bid life cycle for PQQs, ITTs, RFQs, and RFPs under the direction of the Bid/Sales Manager
• Assist in reviewing tender documentation and breaking down requirements into defined inputs for subject matter experts (SMEs)
• Coordinate and distribute information internally for requests to sales, technical, commercial, and legal
• Externally, liaise with suppliers and ensure quotations and technical inputs are received in a timely manner
• Track progress against bid plans and schedules, highlighting risks or delays to the Bid Manager
• Proactively follow up with contributors to obtain required inputs within agreed timescales
• Collate, structure, and integrate inputs into draft bid responses and supporting documents
• Prepare, format, and proofread bid documentation to ensure clarity, consistency, and professional presentation
• Support the preparation of compliance matrices, pricing schedules, and mandatory submission documents
• Ensure documentation aligns with client instructions and internal quality standards
• Manage bid portals and electronic submission platforms, including uploads, clarifications, and final submission support
• Maintain bid trackers, content libraries, templates, CVs, and case study databases
• Support post-bid activities, including outcome tracking and lessons-learned reviews

Required Skills & Experience

• Experience in a bid, sales support, or commercial role
• Strong written communication and document formatting skills
• Excellent organisation and time management
• Ability to manage multiple deadlines
• Strong attention to detail and compliance mindset
• Confident working with Microsoft Office

Desirable

• Knowledge of public sector procurement
• Experience with bid portals (Bravo, Delta, Ariba, Proactis, etc.)
• Basic commercial or pricing knowledge
• Experience in B2B or professional services
• Experience with CRM systems

If this opportunity looks like the sort of opportunity that could be suitable please feel free to hit apply or alternatively contact

Disclaimer:

This vacancy is being advertised by either Advanced Resource Managers Limited, Advanced Resource Managers IT Limited or Advanced Resource Managers Engineering Limited ("ARM"). ARM is a specialist talent acquisition and management consultancy. We provide technical contingency recruitment and a portfolio of more complex resource solutions. Our specialist recruitment divisions cover the entire technical arena, including some of the most economically and strategically important industries in the UK and the world today. We will never send your CV without your permission.