Assistant Manager

Company Secretarial - Assistant Vice President

Location: Guernsey, Channel Islands

Department: Corporate Services

Employment Type: Permanent, Full Time

The Role & Key Responsibilities

• Hybrid administration and governance role within a medium-sized corporate services team servicing a broad spectrum of client schemes and structures, both private and publicly listed.
• Support the Team Manager to ensure team efficiency and compliance with Apex's policies and procedures.
• Guide junior team members and execute duties to ensure Company Service Level Agreement targets are met.
• Build effective interpersonal relationships at all levels and manage a portfolio of clients.
• Maintain sound knowledge of company secretarial tasks and relevant regulatory frameworks.
• Ensuring all work undertaken complies with relevant fund and corporate documentation, regulatory requirements and anti-money laundering regulations.
• Assisting the Team Manager in supervision, monitoring, and appraisal of the team.
• Adhering to Company procedures at all times.
• Promoting effective relationships between Apex and its clients.
• Helping to build effective relationships between individual team members and other departments.
• Motivating and empowering reports by building their capabilities.
• Deputising, if required, during Line Manager absences.
• Assisting in managing, controlling and co ordinating own workloads and workloads of others in the team.
• Assisting with the day to day deliverables and the training of team members.
• Assisting with overseeing quality control and meeting time orientated deadlines.
• Ensuring work is undertaken in accordance with Apex's standard operating procedures and within agreed deadlines.
• Assisting in ensuring all outgoing correspondence and presentation of work is of the highest standard.
• Liaising confidently and knowledgably with clients, directors, and other service providers.
• Liaising with key personnel in client groups to ensure that all Company Secretarial and Fund Administration related operational issues are communicated effectively.
• Assisting with ensuring all client requests are responded to swiftly and accurately.
• Communicating any client related issues of concern to the Line Manager.
• Attending and participating actively in regular team meetings.
• Making positive suggestions as to how effective changes can be made to improve the progression of workflows.
• Acting as a signatory.
• Understanding, assisting, and executing delegated elements of new business processes.
• Maintaining a sound understanding of relevant statutory, regulatory and governance knowledge that may impact Apex and its clients and disseminate relevant updates to non executive directors and clients when appropriate.
• Assisting and guiding client Boards of Directors on corporate governance matters and regulatory and statutory developments in the industry.
• Providing assistance in ensuring that the client's policies, procedures, and corporate documents are updated in line with relevant regulatory or statutory changes.
• Co ordinating and arranging board meetings of General Partners of funds, listed companies, and other companies, ensuring all AGMs, proxies and notices are dispatched in a timely manner.
• Maintaining the highest quality and demonstrate control of processes for meetings.
• Attending board meetings, assisting with taking of minutes and presentation of reports.
• Assisting with the smooth running of the Company Secretarial and Fund Administration elements of the Investment, and Call and Distribution processes, including preparation for board meetings, minutes, and notices.
• Attending internal meetings organised with relevant personnel to establish the required tasks and deadlines to be undertaken internally once investment (or disposal) recommendations have been received.
• Assisting with the on going review and updating of company secretarial and fund administration procedures for the team.
• Assisting with ad hoc projects, as required.
• Proactively raising issues with Senior Management and encouraging a solution driven environment.
• Reinforcing Senior Management messages and changes in working practice positively throughout the team.
• Promoting a risk management culture within the business by proactively highlighting areas where improvements can be made to reduce operational risk.
• Any other duties in the scope of the role that the company requires.

Skills Required

• At least 3 years working with a financial institution, preferably within private equity.
• A proactive approach to problem solving.
• A confident manner and the ability to communicate with clients effectively.
• A flexible approach to work and good time management skills.
• A strong team player with a commitment to deliver outstanding client service.
• Leadership skills and the ability to mentor and coach a small team.
• Ability to work on own initiative and demonstrate leadership and supervisory skills towards less experienced staff.
• Ability to work under pressure.
• Strong IT skills.
• Target professional qualifications - CGI (formally ICSA), MSC in Corporate Governance or similar.

What you will get in return

• Opportunities for career progression within a growing team.
• Support to pursue further professional development.
• The potential for experience across a wide variety of public and private investment schemes, structures, and strategies.
• An opportunity to coach and develop junior members of the team.
• A rewarding career that provides scope for growth, both within the role and through exposure to services available across our global platform.
• A genuinely unique opportunity to be part of an expanding large global business.