Assistant Company Secretary - 12 month Fixed Term Contract

Assistant Company Secretary - 12 month Fixed Term Contract page is loaded Assistant Company Secretary - 12 month Fixed Term Contractlocations: Londontime type: Full timeposted on: Posted Todayjob requisition id: R5241The TP ICAP Group is a world leading provider of market infrastructure.Our purpose is to provide clients with access to global financial and commodities markets, improving price discovery, liquidity, and distribution of data, through responsible and innovative solutions.Through our people and technology, we connect clients to superior liquidity and data solutions.The Group is home to a stable of premium brands. Collectively, TP ICAP is the largest interdealer broker in the world by revenue, the number one Energy & Commodities broker in the world, the world's leading provider of OTC data, and an award winning all-to-all trading platform.The Group operates from more than 60 offices in 27 countries. We are 5,300 people strong. We work as one to achieve our vision of being the world's most trusted, innovative, liquidity and data solutions specialist. Role Summary To report to the Deputy Company Secretary and support the Company Secretariat team of 8 in delivering high quality corporate governance compliance and administration, supporting both the EMEA Sub-Group and listed company activities.The role will see you assist and support the Deputy Company Secretary's to deliver a structured and effective wide-ranging company secretarial service, whilst ensuring the Group and its subsidiaries comply with their relevant best practice and statutory obligations. You will have exposure to all aspects of the Company's lifecycle, a supportive team and growth and development opportunities are provided from day one. Role Responsibilities EMEA sub-group Assist the Deputy Company Secretary-in effective management of the EMEA HoldCo and UK Regulated Entities' Boards, Committees and management meetings, including proactively managing meeting schedules, assisting in the annual agenda planning process, preparation of agendas, collation, and timely distribution of meeting packs, and maintaining accurate action logs. Accountable for the statutory/regulatory compliance of a portfolio of companies both international and UK including a number of regulated entities. This includes liaising with overseas colleagues and professional advisers, regarding the drafting and submission of forms (electronically and in hard copy) to the Registrar of Companies and management of the secretariat data base, (GEMS), Management of the UK statutory accounts approval/filing processes and liaison with external auditors and finance teams including the preparation of relevant paperwork and minutes. Assist with signing authorisations, legalisation and notarisation processes, liaising with internal and external counsel as required. Oversee the Company Secretary Assistants managing the authorised signatory lists for the UK Regulated Entities. Arrange UK approval / execution of overseas subsidiary / associate related documentation including AGM representation documentation and proxies, as required. Act as secretary to Group executive level management meetings and/or Committees overseeing all related events management and minute taking at meetings. Assist with ad hoc projects including corporate restructurings, incorporations, strike offs and liquidations as required. Oversight of the company secretarial assistants management of information requests from other departments, shareholders and external third parties, including information provision to internal stakeholders in relation to the client on-boarding processes.Plc Activities Assist the Deputy Company Secretary a in their support of the TP ICAP Group plc Board and Committees, year-end sign off process, Management of the relationship with the Registrar. Assist with drafting the governance sections of the Annual Report& Accounts Assist with the Notice of Meeting and the AGM process including management of the proxy advisory agency reports. Assist with the management of the NED induction process. Person Specification This role would suit a Company Secretarial assistant taking their second step on their career journey, 3-4 years post qualification. Skills & Competencies Knowledge of the legal, regulatory and corporate governance framework applying to UK regulated companies is preferable. Excellent written/verbal communication skills. Good attention to detail. Self-motivated with the ability to work in a fast-paced environment and prioritise workload. Confidence and a "can-do" approach - someone who is excited about the opportunity to shape their area of responsibility and grow with the Group. Able to work well as a team member and build rapport and trust with both internal and external stakeholders, such as Independent Non-executive Directors.Experience Demonstrable company secretarial experience is desirable. Technology proficient. Financial services sector experience would be beneficial but is not essential.Qualifications Fully CGI qualified (i.e. CG (Affiliated) / Grad CG / ACG). 3-4 year post qualification Band & level: Professional, 4 Company Statement We know that the best innovation happens when diverse people with different perspectives and skills work together in an inclusive atmosphere. That's why we're building a culture where everyone plays a part in making people feel welcome, ready and willing to contribute. TP ICAP Accord - our Employee Network - is a central to this. As well as representing specific groups, TP ICAP Accord helps increase awareness, collaboration, shares best practice, and holds our firm to account for driving continuous cultural improvement. Location UK - 135 Bishopsgate - London Connecting clients, communities and colleagues for sustainable growth TP ICAP connects people, platforms, ideas, and insight across the world's financial, energy and commodities markets. As a global leader in market infrastructure and data-led solutions, we enhance market access, increase efficiencies, and unlock possibilities. Work with us Joining TP ICAP puts you at the heart of markets that matter.You'll have the freedom to innovate and act on your initiative. We'll train you and build your abilities in your specialist area, so that you can become an expert in your field. And all within a connected network that's there to set you up for success.TP ICAP Group is a collection of premium brands each with a distinct, client-focused offering. Underpinning and connecting these client-facing brands is the financial security, operational strength and know-how we have as a Group.Connections are at the heart of what we do. We combine our people's know-how with the latest technology to improve price discovery, trade execution and liquidity flow.Connections create strength. Through them, we help our clients to manage risk, realise investment strategies and expand the scope for growth.And connections act as a catalyst. Sparking richer solutions for our clients to break new ground, modernising markets for future performance, and creating dynamic careers for our people. Our capacity to connect builds trust, supports communities and gives us the power to anticipate and respond to change, whatever direction the world takes. It's what makes TP ICAP a mainstay in the global markets, now and in the future.TP ICAP. We connect.