Apprenticeship - Purchasing Administrator

Job Title: Apprentice Purchasing Administrator

Department: Purchasing

Reports To: Purchasing Manager

Location: High Wycombe

Hours: 38 hours per week

Contract: Fixed-term Apprenticeship (15 months minimum)

About Staytite Group

Staytite is a family-owned business that was established in 1978. Since our inception we have built an unrivalled wealth of knowledge and expertise in industrial fastening applications to offer businesses the solutions they need. Building and maintaining long-term relationships, we value partnerships and are dedicated to continually driving efficiencies to businesses.

Trading nationally from High Wycombe and Annesley, with distribution centres in the Jebel Ali Free Zone of Dubai, and the Free-Trade Zone of Shanghai enables us to respond to our customer's needs wherever they are located. Staytite is part of the Staytite Group of companies.

Overview

We are seeking a proactive and motivated Apprentice Purchasing Administrator to join our Purchasing team. This is a fantastic opportunity to gain hands on experience in procurement, administration, and project work, while working towards the Business Administrator Level 3 Apprenticeship.

You will support the smooth operation of purchasing activities, contribute to business improvement initiatives, and assist in project delivery and coordination. The role will also develop your communication, decision making, and organisational skills.

Key Responsibilities

• Raise and issue purchase orders accurately and in a timely manner.
• Monitor and chase outstanding orders, ensuring goods arrive as required.
• Maintain and update internal systems with delivery schedules and supplier communications.
• Organise digital and physical purchasing records in line with audit requirements.
• Liaise with internal departments (e.g., Warehouse, Accounts, Sales) to resolve order queries and maintain service levels.
• Source new suppliers, obtain quotations, and contribute to supplier evaluations.
• Make recommendations for process improvements and present solutions to management.
• Use relevant project management tools to scope, plan, monitor and report on small scale projects. Lead and support project activities as required.
• Take responsibility for organising meetings and events, including preparing agendas, taking minutes, creating action logs, and handling logistics such as travel and accommodation.
• Demonstrate the ability to influence and challenge appropriately in professional situations.
• Assist with spend analysis and reporting to support business decisions.
• Ensure all work complies with company policies and quality standards.

Skills and Attributes

• Excellent attention to detail and organisational ability.
• Strong written and verbal communication skills.
• Confidence using Microsoft Office (especially Excel, Outlook, and Word).
• A proactive, problem solving mindset with the ability to work independently.
• Team player with the confidence to challenge, suggest improvements, and influence decisions.
• Professional attitude and willingness to take ownership of responsibilities.
• Keen interest in procurement, administration, and business operations.

Entry Requirements

• GCSEs (or equivalent) in English and Maths at grade 4/C or above.
• Interest in developing a career in purchasing, business administration, or operations.
• No previous experience necessary - full training will be provided.

What We Offer

• Full mentoring and support from experienced professionals.
• On-the-job training and 20% off-the-job learning time.
• Opportunity to achieve a Business Administrator Level 3 qualification.
• Experience in cross-departmental collaboration and project work.
• Career development and potential progression within the business.
• A positive, inclusive, and supportive working environment.

Benefits

• Competitive salary
• Bonus scheme
• Life assurance
• Pension plan with 5% employee and 5% employer contribution
• 24 days of holiday plus bank holidays
• Long service awards
• Birthday bonus day
• Health cash plan
• Free onsite parking